Job Overview
We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Check plans and project documents for issues and escalate as needed
Assist with phone outreach and triaging various calls to the office
Work with brokers to collect and verify diligence items efficiently
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners / vendors
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management and KPI tracking tasks
Create SOP documents for various processes and update over time
Assist with personal tasks as needed
Must-Haves:
3+ years experience in an admin role in a real estate setting
Strong (C-level) verbal and written English communication skills
2+ years experience with project management-related tasks and tools
Basic - intermediate skills with Excel / Google Sheets
Strong organizational and planning skills with an entrepreneurial mindset
Excellent time management skills and ability to multitask and prioritize
Familiarity with Slack and Zoom for internal team coordination / communication
Ability to work full-time CST
Nice-to-Haves:
