We are seeking a highly organized, detail-oriented, and professional Virtual
Assistant to support daily operations, client communication, and executive scheduling.
This role is ideal for someone who thrives in a fast-paced luxury environment and
understands the importance of discretion, organization, and refined communication.
Role Overview
The Virtual Assistant will provide administrative and client-facing support to the Head
Designer and leadership team, ensuring seamless communication, appointment
coordination, and timely follow-ups.
Key Responsibilities
Client Communication
Monitor and respond to all incoming emails in a timely and professional manner
Draft and send client quotes for custom designs and special orders
Follow up with customers regarding custom pieces, approvals, and timelines
Provide updates to clients on jewelry repairs and order status
Maintain a polished, luxury brand tone in all correspondence
Calendar & Appointment Coordination
Manage and coordinate the Head Designer’s calendar
Schedule custom consultations (in-store and virtual)
Confirm appointments and send reminders to clients
Ensure all consultation notes and files are properly organized
Quoting & Administrative Support
Assist in preparing and organizing custom design quotes
Track outstanding quotes and follow up appropriately
Maintain client records and documentation
Support workflow organization between sales and production
Social Media & Brand Support
Assist with social media scheduling and posting
Help draft captions and content ideas
Respond to direct messages and inquiries professionally
Support basic content organization and campaign planning
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Ideal Candidate- Exceptional written communication skills
Highly organized with strong attention to detail
Comfortable managing executive calendars
Experience in luxury retail, jewelry, or hospitality preferred
Professional, discreet, and trustworthy
Tech-savvy (Google Workspace, Shopify, social media platforms)
Able to work independently and meet deadlines
What We Offer- Flexible remote work environment
Opportunity to work within a growing luxury brand
Creative involvement in custom design processes
\n$500 - $700 a monthPart-time: 20 hours per week to startPotential to increase to full-time over timeTime Zone: Atlantic Standard Time (AST), Mon–Fri, 10 AM–5 PM\nWhy Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
