Admin Executive Assistant (Operations / Compliance / ITAD) – Remote
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.
This is a precision-critical role — small errors can create downstream operational or financial risk. You will act as the control layer across operations, ensuring everything is accurate, documented, and completed without gaps.
This role is ideal for someone who:
Notices inconsistencies instantly
Works with structure and discipline
Follows through until tasks are fully complete
What You’ll Own
Administrative Coordination & Scheduling (Core)
Manage calendars, scheduling, and internal coordination workflows
Align communication across leadership, clients, and internal teams
Anticipate needs to protect leadership bandwidth
Ensure tasks move forward without delays or missed steps
Documentation & Compliance Support
Maintain audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Ensure all records are:
Accurate
Complete
Properly stored
Work within structured systems like:
Google Workspace
Slack
CRM platforms (e.g., Salesforce)
Operational Tracking & Quality Control
Track:
Client onboarding progress
Internal updates
Process changes
Identify inconsistencies in:
Data
Dates
Documentation
Scheduling
Validate all key details (names, numbers, records) before execution
Systems & Records Management
Maintain clean, structured systems across tools
Ensure documentation is:
Organized
Searchable
Accessible
Keep long-term records consistent and reliable
What Makes You a Strong Fit
You are extremely detail-oriented (nothing slips)
You think ahead and prevent problems before they happen
You work independently with minimal supervision
You understand how small admin errors can impact operations
You are disciplined with documentation and follow-through
Required Experience & Skills
3+ years in:
Executive Assistant
Administrative Assistant
Virtual Assistant roles
Strong experience with:
Google Workspace
Slack
CRM systems (e.g., Salesforce)
Exceptional attention to detail and accuracy
Strong written and verbal English communication
Ability to work independently and solve problems
High level of professionalism and confidentiality
Core Competencies
Structured, process-driven mindset
Strong problem-solving ability
Clear and confident communicator
Organized and disciplined execution style
Adaptable across multiple responsibilities
Key Metrics (KPIs)
100% audit-ready documentation
Zero critical errors in records or coordination
Tasks completed on time without follow-up
Reduced operational issues through proactive checks
Smooth client onboarding and internal coordination
Leadership time saved through proactive support
Why This Role Stands Out
High ownership and trust from leadership
Direct impact on compliance and operational quality
Exposure to structured, process-driven environments
Growth path into:
Operations Manager
Compliance Coordinator
Executive Operations Lead
Apply Now
If you:
Are detail-obsessed
Catch mistakes others miss
Take full ownership of execution
This role is a strong fit.
Pavago is a global offshore recruitment platform that specializes in sourcing, vetting, and placing elite remote talent for businesses seeking A-players at 70% lower costs than traditional hiring. The company combines AI-driven candidate sourcing with human expertise to identify and screen offshore professionals across roles including Sales, Marketing, Admin, Finance, IT Engineering, and Product. Pavago's five-step recruitment process aims to deliver vetted candidates within 21 days, offering ongoing support through payroll management, compliance assurance, training, and seamless onboarding. They serve 150+ businesses and provide flexible pricing options including annual memberships with unlimited placements and per-hire sourcing fees. The company sources talent primarily from Latin America, Pakistan, and South Africa, prioritizing candidates with experience working with U.S.-based companies.
