Job Title:Administrative Assistant I – HR & Offer Operations Location:100% Remote, Canada, Support EST and PST Hours Job Type:T4 Contract Experience:1 to 3 Years Rate:CAD 18 to 20 PH
Role Summary
NearSource is looking for an Administrative Assistant I – HR & Offer Operations to support critical hiring and onboarding activities tied to M&A operations. This role focuses on offer management, documentation workflows, HR systems coordination, and post-acceptance processes while ensuring accuracy, compliance, and timely execution across multiple hiring initiatives.
Key Responsibilities
Support offer creation, testing, extension, and post-acceptance workflows for M&A hiring activities
Provide the latest country-specific offer templates and documentation packages to M&A Operations
Share updated DocuSign offer packets and required inclusions for country-specific hiring
Inform M&A Operations leadership of current country-specific hiring workflows and operational requirements
Draft offer letters and offer summaries based on approved inputs
Test deal-specific DocuSign envelopes for accuracy, functionality, and compliance
Extend non-key offers to candidates in a timely and professional manner
Maintain and update offer acceptance trackers, including Airtable records
Upload signed offer letters and supporting documentation into Workday profiles
Coordinate administrative hiring activities while maintaining data accuracy and confidentiality
Support fast-paced recruiting operations with strong attention to detail and execution quality Must-Have Skills
Experience supporting recruiting, talent acquisition, or HR operations teams
Hands-on experience drafting offer letters and offer summaries
Proficient with HR systems, CRMs, schedulingplatforms, and digital workflow tools
Experience working with DocuSign or similar electronic document management platforms
Strong organizational and time-management skills
Excellent attention to detail with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Customer-focused approach with professional stakeholder interaction skills
Experience working with Microsoft Office Suite and collaboration tools
Ability to maintain confidentiality while handling sensitive employee information Nice-to-Have Skills
Experience supporting M&A hiring operations or high-volume recruiting initiatives
Familiarity with Workday and Airtable platforms
Exposure to AI-enabled productivity or recruiting tools
Experience working in remote and cross-time-zone environments
Understanding of country-specific hiring documentation and onboarding processes If your background aligns with this opportunity, we encourage you to apply today or share your resume with salary expectations at careers@nearsource.ca. Our Talent Acquisition team carefully reviews each application and will connect with shortlisted candidates to discuss role details, compensation, benefits, and next steps.
About NearSource
NearSource Technologies is a trusted partner for future-ready software consulting, enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the world's most admired brands, working directly on long-term client initiatives.
Equal Opportunity Employer
NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race, gender, religion, sexual orientation, age, disability, or background. Innovation thrives when everyone feels empowered to contribute.
