About JerseySTEM
All JerseySTEM roles are pro-bono (unpaid) positions.JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey.
Members contribute their professional skills and leverage their networks in service of the organization’s gender-equity agenda.Membership is a minimum six-month commitment of approximately six flexible hours per week and includes a $100 refundable deposit, returned after six months of active membership. K–12 educators, retirees, veterans, interns, and students are exempt from the deposit.
Overview
This is a pro-bono volunteer position.
This pro-bono volunteer position will assist in managing all the legal documents, helps with coordination and management of board meetings held on a regular basis. This role will be responsible for scheduling board meetings, creating agendas, preparing and gathering necessary materials needed for the meetings. It is important for this role to collaborate with other stakeholders and board members to compile all the necessary information in preparation of board meetings.
Responsibilities
File, process, maintain, and log accurate board meeting documents in an organized manner.
Executes on document workflows, and distributes all information to the appropriate parties.
Monitors project documents and filing structures, and is responsible for quality control of all documents.
Takes organized notes during board meetings and other meetings in which this role will participate in.
Makes recommendations on more efficient ways of organizing documents and meetings as needed.
Assist in development and enforcement of governance policies (non-profit, state or federal).
Other administrative and secretarial duties as delegated by the Secretary.
Qualifications
College degree preferred
2 years of corporate secretary or paralegal experience
Experience in interacting with board of directors and senior leaders
Strong proficiency in G-suite, Slack, and Jira
Strong organizational skills required; must be detail-oriented
Proactive, team player, flexible, eager to learn
High proficiency in verbal and written communication skills
Must provide a positive service attitude
Discreet, and able to maintain confidentiality with sensitive information.
Passionate about JerseySTEM’s mission
1 hours/week, 6 months
This is a pro-bono volunteer position.
JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey. Members contribute their professional skills and leverage their networks to advance the organization's gender-equity agenda in STEM fields. The organization operates on a volunteer-based model where professionals commit a minimum of six months and approximately six flexible hours per week to support youth development and close the gender gap in STEM education.
