AI-Powered Marketing Coordinator (AI Workflows, Content, Outreach & Growth Operations) – Remote
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an AI-Powered Marketing Coordinator to operate at the intersection of AI, marketing, content, outreach, events, and creative execution.
This is not a traditional marketing coordinator role.
We’re looking for someone who is genuinely AI-native — someone who naturally starts work inside AI tools, builds workflows instead of repeating tasks manually, experiments with emerging technology, and uses automation to increase both speed and quality.
You’ll work directly with leadership and contribute across:
AI workflows and automation
Social media and content
Podcast production
Cold email and LinkedIn outreach
Lead generation
Websites and landing pages
Email marketing
Presentations and creative assets
Conferences and webinars
Light technical operations
If you live inside AI tools, learn new platforms independently, and enjoy figuring out how to execute without needing step-by-step instructions, this role is a strong fit.
What You’ll Own
AI Systems & Workflow Development
Work daily with AI tools such as:
Claude
ChatGPT
Codex
OpenClaw
AI agents and emerging automation platforms
Build and improve:
AI-powered workflows
Prompt systems
AI agents
Content automation
Research workflows
Outreach systems
Internal operational automations
Use AI as the starting point for execution rather than simply as a final editing tool.
Continuously research and test new AI tools, identify repetitive processes that can be automated, and create repeatable systems that increase marketing and operational output.
Content & Social Media Management
Manage company social media channels end-to-end.
Draft and schedule LinkedIn content for leadership and internal stakeholders.
Build and maintain content calendars.
Repurpose long-form content and podcast transcripts into:
Social posts
Hooks
Short-form clips
Summaries
Thought-leadership content
Engagement content
Proactively contribute new campaign ideas, content angles, and growth opportunities.
Maintain consistency in brand voice and publishing cadence.
Podcast Production & Distribution
Own and coordinate the podcast workflow from recording through publication.
Support:
Recording logistics
Audio and video setup
Editing
Publishing
Show notes
Episode summaries
Social clips
Captions
Promotional assets
Turn each podcast episode into multiple reusable marketing assets across different channels.
Cold Outreach & Lead Generation
Build and manage outbound campaigns across:
Cold email
Other relevant outreach channels
Work with tools such as:
Clay
Instantly
Smartlead
LinkedIn outreach and automation tools
Support:
Lead database creation
ICP targeting
Domain setup
Domain warm-up
Outreach sequences
Messaging development
Campaign optimization
Use campaign data and experimentation to continuously improve targeting, messaging, response rates, and lead generation performance.
Creative & Design Execution
Create and update:
Website pages
Landing pages
Postcards
Event materials
Conference assets
Sales collateral
Presentations
Pitch decks
Branded documents
Use tools such as:
Canva
Claude Design
Google Slides
AI-assisted design platforms
Support self-publishing initiatives, including Amazon KDP formatting, cover coordination, and publishing logistics where required.
Email Marketing & Communication
Create and distribute newsletters to leads, clients, and relevant audiences.
Draft professional emails for clients, prospects, partners, and stakeholders.
Build and support nurture campaigns and follow-up sequences.
Maintain organized sales and marketing communication workflows.
Support client gifting and relationship-management initiatives.
Use AI to improve personalization and execution efficiency without sacrificing communication quality.
Events, Conferences & Webinars
Coordinate:
Conferences
Webinars
Registrations
Sponsorships
Vendor communication
Travel logistics
Booth materials
Shipping
Event deadlines
Create:
Webinar decks
Presentation materials
Meeting agendas
Supporting documents
Promotional assets
Support live webinar and event execution as needed.
Light Technical Operations
Navigate platforms such as:
GitHub
Supabase
Cloudflare
Handle basic operational tasks such as:
DNS updates
Configuration changes
Lightweight technical updates
Basic platform troubleshooting
Work with developers when deeper technical implementation is required.
You do not need to be a software engineer, but you should be comfortable navigating technical tools, reading documentation, and figuring out unfamiliar systems.
Required Experience & Skills
Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms.
Demonstrated ability to build:
AI workflows
Prompt systems
Automations
Repeatable operational processes
Excellent written English and strong copywriting ability.
Experience supporting:
Marketing
Content
Outreach
Communications
Growth operations
Experience creating social media content, newsletters, outreach campaigns, or marketing assets.
Strong proficiency with:
Canva
Google Workspace
Presentation tools
Comfortable independently learning and navigating technical platforms and dashboards.
Strong organizational and project-management skills.
Ability to manage multiple concurrent projects and deadlines.
High ownership and independent execution ability.
Reliable remote work setup and stable internet connection.
Nice-to-Have Experience
Marketing, communications, operations, or content coordination background.
Podcast production or audio/video editing.
Clay, Instantly, or Smartlead.
LinkedIn automation and cold outreach systems.
Email marketing and newsletter platforms.
Webinar and event coordination.
GitHub, Supabase, or Cloudflare.
Amazon KDP or self-publishing workflows.
AI-assisted design and content production.
Social media growth and audience engagement.
AI agents and workflow automation.
Startup or high-growth company experience.
Experience in elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries.
What Makes You a Strong Fit
You:
Are genuinely AI-native rather than an occasional AI user.
Naturally ask, “How can I automate or improve this?” before repeating a manual process.
Experiment with new AI tools without needing to be told.
Learn independently through documentation, tutorials, experimentation, and AI-assisted learning.
Move quickly without sacrificing quality.
Are highly resourceful when you encounter unfamiliar problems.
Take ownership rather than waiting for detailed instructions.
Enjoy balancing marketing, creative, technical, and operational work.
Can move between multiple priorities without losing organization.
Thrive in fast-moving, high-ownership environments.
What a Typical Day Looks Like
An AI-Powered Marketing Coordinator’s day may include:
Building or improving an AI workflow to automate repetitive work.
Turning a podcast transcript into LinkedIn posts and short-form content.
Editing podcast clips and preparing an episode for publication.
Building a targeted prospect list in Clay.
Launching or optimizing a cold email campaign.
Drafting a newsletter or nurture sequence.
Updating a landing page.
Creating a presentation or sales asset.
Coordinating conference or webinar logistics.
Testing a newly released AI tool.
Troubleshooting a simple technical workflow.
Supporting leadership with a high-priority marketing or operational project.
In short: you use AI, automation, creativity, and strong execution to help the business produce more, move faster, and operate more efficiently.
Key Metrics for Success
Consistent execution and improvement of AI-driven workflows.
Increased efficiency through automation and reusable systems.
Timely delivery of content, campaigns, and creative assets.
Social media consistency, growth, and engagement.
Reliable podcast production and publishing.
Outreach campaign and lead generation performance.
Reliable execution across events and webinars.
Quality and speed of marketing execution.
Proactive implementation of new tools and process improvements.
Leadership confidence in execution and ownership.
Why This Role Stands Out
Work directly with leadership.
Heavy exposure to emerging AI tools and workflows.
Opportunity to experiment with AI agents, automation, and new platforms.
High ownership across marketing, content, outreach, and operations.
Work across podcasts, social media, events, websites, email, and lead generation.
Build real AI-powered systems rather than simply using AI for basic content generation.
Fast-moving remote environment with significant autonomy.
Opportunity to grow into:
Senior Marketing Coordinator
AI Marketing Operations Manager
Growth Marketing Manager
Marketing Operations Lead
AI & Automation Operations Lead
Interview Process
Initial Screening Call
Recruiter Interview
Client Interview
Offer & Onboarding
Spark Hire Intro Video
As part of the application process, you’ll be asked to complete a short Spark Hire intro video.
This is your opportunity to go beyond your resume and tell us about your experience with AI tools, marketing execution, content, automation, and the workflows you’ve built.
We’re particularly interested in hearing about how you actually use AI in your day-to-day work. Be prepared to discuss tools you use regularly, workflows or automations you’ve created, and examples of how AI has helped you improve speed, quality, or efficiency.
Please keep your responses clear, concise, and conversational. We’re not looking for a perfectly scripted presentation — we want to understand how you communicate, think, learn, and solve problems.
Completion of the Spark Hire intro video is required for your application to be considered.
Apply Now
If you:
Live inside AI tools and actively experiment with new ones.
Build workflows instead of relying on repetitive manual processes.
Enjoy marketing, content, outreach, and creative execution.
Learn unfamiliar tools independently.
Are highly resourceful and proactive.
Thrive in fast-moving environments with significant ownership.
We’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
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Pavago is a global offshore recruitment platform that specializes in sourcing, vetting, and placing elite remote talent for businesses seeking A-players at 70% lower costs than traditional hiring. The company combines AI-driven candidate sourcing with human expertise to identify and screen offshore professionals across roles including Sales, Marketing, Admin, Finance, IT Engineering, and Product. Pavago's five-step recruitment process aims to deliver vetted candidates within 21 days, offering ongoing support through payroll management, compliance assurance, training, and seamless onboarding. They serve 150+ businesses and provide flexible pricing options including annual memberships with unlimited placements and per-hire sourcing fees. The company sources talent primarily from Latin America, Pakistan, and South Africa, prioritizing candidates with experience working with U.S.-based companies.
