We are looking for a highly organized and proactive Executive Assistant with a strongconstruction background and CAD design capability. The ideal candidate is detail-oriented, technically skilled, and able to support both executive-level operations and construction project execution. This role requires someone who can manage administrative tasks, coordinate across field and office teams, and produce or edit construction drawings using CAD software. You must be comfortable working in a fast-paced general contracting environment where accuracy, speed, and accountability are critical.
Requirements
Key Responsibilities:
Manage executive calendars, scheduling, meetings, and daily operational priorities
Handle inbox and email management, including filtering, responding, and escalating key items
Support leadership with internal communications, reporting, and cross-team coordination
Maintain and update project tracking systems, CRM records, and construction logs
Prepare, organize, and manage construction documentation including RFIs, submittals, and project correspondence
Create, edit, and revise construction drawings using CAD software such as Autodesk AutoCAD or similar tools
Interpret architectural and engineering plans and convert them into clear field-ready drawings and markups
Perform plan takeoffs, redlines, and drawing revisions based on field feedback and project requirements
Assist estimating and preconstruction teams with drawing organization and scope clarification
Maintain vendor databases, CSI division breakdowns, and subcontractor directories
Review vendor proposals and material specifications for completeness and alignment with project requirements
Coordinate with project managers, superintendents, and subcontractors to ensure design intent is followed in the field
Identify inconsistencies, conflicts, or gaps in drawings before and during construction
Support MEP coordination efforts (electrical, plumbing, HVAC) where applicable
Organize and maintain digital filing systems, shared drives, and project documentation structures
Develop and maintain SOPs (standard operating procedures) for recurring workflows and processes
Track bids, proposals, and project pipelines in structured systems or CRM tools
Assist with compliance documentation, insurance requests, and audit preparation when needed
Qualifications & Skills:
2–3+ years of experience in construction, drafting, architecture, or project coordination
Strong proficiency in CAD software (AutoCAD or equivalent)
Solid understanding of construction drawings, detailing, and plan interpretation
Experience in general contracting, commercial construction, or design-build environments preferred
Familiarity with construction processes including submittals, RFIs, change orders, and takeoffs
Knowledge of MEP systems (mechanical, electrical, plumbing) is a strong plus
Strong organizational and documentation skills with high attention to detail
Excellent written and verbal communication skills in English
Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office
Experience using CRM or project management tools (e.g., ClickUp, Asana, Trello, Notion, or similar)
Ability to work independently and manage multiple priorities in a fast-paced environment
Strong problem-solving mindset with the ability to think like a builder and anticipate field issues
Comfortable working with remote teams, vendors, and field personnel
High level of accountability, discretion, and professionalism when handling sensitive project data Benefits
Work-from-home opportunity.
Opportunity to contribute to a growing business by enhancing efficiency and client experience.
Supportive and collaborative work environment.
