We are looking for an experienced Construction Billing & Bookkeeping Specialist to join a growing business and take ownership of billing, accounts receivable, and bookkeeping support. This is an ideal opportunity for someone with a strong understanding of construction billing processes, particularly AIA billing (Forms 702 and 703), progress billing, and change orders. You’ll work closely with customers and internal teams, so strong communication skills and a professional, relationship-focused approach are essential. The role will initially be 20 hours per week, with the potential to increase to full-time as the business grows and the successful candidate demonstrates their capabilities. Key Responsibilities
Prepare and manage AIA billing, including Forms 702 and 703
Handle construction progress billing and ensure invoices are accurate and submitted on time
Process and track change orders
Manage accounts receivable and monitor outstanding balances
Follow up with customers regarding outstanding invoices and payments
Maintain accurate financial records and documentation
Support bookkeeping activities using QuickBooks Online (QBO)
Update and manage customer and project information within Salesforce
Reconcile billing information and identify discrepancies
Work closely with customers to resolve billing queries professionally
Assist with maintaining efficient billing and accounting processes
Provide general administrative support related to billing and bookkeeping as requiredRequirements
Previous experience in the construction industry is essential
Strong experience with construction billing and progress billing
Hands-on experience preparing AIA Forms 702 and 703
Understanding of change orders and construction project billing
Experience with accounts receivable and collections/follow-up
Proficiency with QuickBooks Online
Experience using Salesforce
Strong attention to detail and accuracy
Excellent written and verbal English
Professional and confident communication skills
Comfortable communicating directly with customers regarding invoices and payments
Highly organised with the ability to manage multiple projects and deadlines
Able to work independently in a remote environment Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER.
Assist World is a virtual assistant staffing company that places remote administrative professionals with clients across various industries. The company serves diverse clients including a long-established mobile swim school in Florida and a luxury jewelry design business. Assist World matches detail-oriented virtual assistants with roles involving scheduling, client communication, appointment coordination, and operational support. The company emphasizes remote work flexibility and offers performance-based bonuses to incentivize quality service delivery.
