This is a remote position.
Job OverviewWe're looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.Key Responsibilities- Maintain accurate project records and perform data entry
Set up and manage jobs within internal systems
Process invoices, purchase orders, supplier documents, and project costs
Prepare proposals, work orders, variations, and project documentation
Manage warranties, permits, compliance documents, and site paperwork
Coordinate calendars, meetings, emails, and project schedules
Liaise with suppliers, contractors, clients, and internal teams
Monitor project timelines and follow up on outstanding tasks
Prepare reports, spreadsheets, and project updates
Assist with document control, filing, and maintaining standard operating procedures (SOPs)
Draft professional emails, letters, and other business documents
Create social media content and assist with AI workflow development
Provide general administrative support to the construction and operations teams
Requirements
Minimum of 3 years of experience in Administration or Construction Administration
Experience working with Australian or New Zealand clients in the construction industry (preferred)
Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
A degree qualification (preferred)
Experience using CRM and construction management software
Familiarity with AI tools and workflow automation (preferred)
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organisational, time management, and multitasking abilities
High attention to detail and accuracy
A proactive attitude with the ability to work independently
Strong customer service and stakeholder management skills
A positive attitude and willingness to learn and grow Work Environment & ExpectationsWhile this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.✅ This role requires:Discipline and commitment to set working hours (strict shift times, not flexible).Use of time tracking software during work hours.Active participation in team and client calls with your camera ON.Consistent availability and responsiveness throughout your shift.Treating this as a long-term, full-time job—not a side gig or freelance task.⏱ Payroll is processed bi-monthly.We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you. Benefits
