Contract Specialist

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About the role:

We are expanding our team and we are looking for aContract Specialist. In this role you will be responsible for reviewing and negotiating the customer’s individual global program hotel and venue contract agreements and addendum, as well as master service agreements (MSA) to ensure both commercial and legal terms are compliant and mitigate risk for the firm.

You will work on a dedicated customer account, the customer has an extensive book of work, including annual meetings that are large and complex by nature and cover the USA, Europe, Middle East, and Asia-Pacific regions. Outstanding administrative skills, superior attention to detail are crucial for this role.

Sound like you? Read on!

As a Contract Specialist, you will:

• Work closely with the clients meetings and events team, senior global operations manager and regional sourcing team leads to improve efficiencies and initiatives for contracting best practices.
• Work directly with the global sourcing team members to provide proactive consultative, strategic support with program contracts, addenda, and MSA.
• Manage contracting process, including proofreading for accuracy, careful review, and negotiation of both commercial and legal T&C’s for hotel and venue contracts, Addendum & MSA, in accordance with established standards and best practices.
• Liaise with hotel sales teams, national sales office/global sales offices, and hotel legal and insurance teams over contract and addendum T’s and C’s in order to negotiate fair and reasonable terms and conditions for the customer.
• Complete a contract checklist handover form template highlighting any T&C’s that are non-compliant and ready for the customer’s M&E contract leads to review and submit for signature.

You’re good at:

• Proven Experience of managing contracts from review, through negotiation to execution; either as the signatory, or on behalf of a client of yours.
• Outstanding attention to detail and the ability to meet deadlines, even when doing so is difficult.
• The tenacity & motivation to achieve the best outcome, even when tight timelines and multiple priorities make it harder to do so.
• The ability to build & maintain senior stakeholder relationships; always communicating clearly, concisely & honestly.

You might also have:

• A legal background, either by way of education and/or work experience
• Extensive knowledge of the Meeting & Events industry; to iclude the soucing/managing of global events and a good understanding of industry terminology.

You should know:

• This role can be either fully remote in the UK or Spain.
• Our standard working hours are 9:00am-5:30pm with an hour lunch break

How to apply:

Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.