Contracts Administrator – AU Construction (Remote)
Work From Home | Full-Time | AU Hours | AU Experience Essential
OutsourcedIn is partnering with an Australian construction company to hire an experienced Contracts Administrator with a strong background in Australian construction projects.
This role is critical in managing contract documentation, tracking project financials, and ensuring accuracy across all administrative and reporting functions. The ideal candidate has strong experience in Australian construction contracts and advanced Excel skills.
Proven Australian construction experience is ESSENTIAL.
About the Role You will be responsible for managing building contracts, variations, subcontractor agreements, and project financial tracking. You will work closely with Estimators, Project Managers, and Site Supervisors to ensure all documentation and reporting are accurate and compliant.
This role requires strong attention to detail, excellent organisation, and the ability to manage multiple projects simultaneously.
Key Responsibilities
Contracts & Documentation
Prepare, review, and manage building contracts, variations, and subcontractor agreements
Maintain accurate and up-to-date contract documentation
Ensure all documentation aligns with Australian construction standards
Cost Tracking & Financial Management
Track contract values, variations, and cost changes
Monitor progress claims and payments
Maintain cost tracking and financial reporting accuracy
Excel & Reporting
Maintain and update detailed Excel trackers for:
Project costs
Budgets vs actuals
Variations register
Cash flow tracking
Generate reports to support project and financial decision-making
Project Coordination
Coordinate with Estimators, Project Managers, and Site Supervisors
Monitor contract milestones and ensure deadlines are met
Support project delivery through accurate reporting and documentation control
Mandatory Requirements
Proven experience in Australian construction (ESSENTIAL)
3–5+ years Contracts Administration experience
Strong understanding of:
Construction contracts (residential and/or commercial)
Variations, progress claims, and cost tracking
Advanced Excel skills (ESSENTIAL):
Pivot Tables
VLOOKUP / XLOOKUP
Financial tracking and reporting
Strong attention to detail and accuracy
Excellent written and verbal English communication
Ability to manage multiple projects
Highly Regarded
Experience working across multiple projects simultaneously
Strong understanding of Australian construction compliance and documentation standards
KPIs
Accuracy of contract and cost tracking
Timely processing of variations and claims
Quality of reporting and Excel management
Adherence to compliance and documentation standards
OutsourcedIn is a staffing and recruitment services company that specializes in connecting businesses with remote talent, primarily based in the Philippines, to support Australian and regional companies. The company partners with various industries including landscape supplies, B2B services, and construction-related businesses to provide specialized roles such as lead generation, customer service, and administration support. OutsourcedIn focuses on matching experienced professionals with Australian clients operating on Australian hours, facilitating remote work arrangements that support pipeline development, customer relations, and business operations.
