Company Description
Lingraphica is a mission-driven organization that provides speech-generating devices to help improve communication, speech, and quality of life for people with communication impairments. Lingraphica is a leader in augmentative and alternative communication (AAC) technology, helping people with aphasia and other speech and language impairments communicate and engage more fully in daily life. Through a combination of innovative devices, software, and services, Lingraphica is focused on improving communication outcomes and supporting individuals, families, and care teams. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their communication journey.
Job Description
Purpose: The Customer Service Specialist (CSS) successfully works with prospects and existing customers by offering a world-class experience throughout all points of contact. This role collaborates cross-functionally with teams across Lingraphica’s business units to improve customer-facing channels. The CSS is responsible for addressing non-product inquiries, resolving Tier 1 issues, and properly triaging and escalating customer concerns. Tier 1 issues include basic troubleshooting for all Lingraphica products such as free apps, customer accounts, and devices. This position is responsible for providing exceptional customer service in a timely manner.
Responsibilities:
Maintains knowledge of all product enhancements, website improvements, marketing campaigns, and other developments that may impact frontline volume across all channels
Comfortably interacts with prospects and existing customers by providing a superb experience to both create and maintain relationships/partnerships
Identifies and provides a resolution for Tier 1 product issues Lingraphica customers are experiencing
Proactively follows up with customers to ensure their concerns are resolved
Communicates with potential and existing customers through multiple platforms including inbound calls, outbound calls, e-mail and online chat
Monitors and reports customer inquiry trends, recurring issues, and frontline insights using CRM data to support operational improvements and enhance the customer experience.
Effectively liaises with key functions such as Reimbursement, Funding & Benefits, and Product Support to improve customer-facing processes or services
Recognizes opportunities to support customer progression by identifying potential engagement needs and ensuring timely handoff to the appropriate team.
Manages frontline activities using a ticket system to document issues, opportunities, and “transfers” to departments for follow-up
Assists with de-escalating customer service matters including but not limited to:
Technical issues with our devices, websites, online therapy platform
Shipping
Provides support to other customer service areas such as communication partner training, and product support teams
Provides education on Lingraphica's products, services, and trial process while identifying engagement opportunities and appropriately connecting prospective customers with the Intake & Engagement team for consultative follow-up.
Maintains an expert knowledge of Lingraphica devices, accessories, web programs, and mobile applications
Maintains an understanding of the pre-trial sales journey and collaborates with Intake & Engagement and Trial Onboarding teams to ensure a seamless customer experience across all pre-trial touchpoints.
Conduct proactive customer outreach from designated campaign lists to check in on customers' communication progress, device experience, and support needs, connecting them with additional services, technical resources, or other appropriate next steps when applicable.
Qualifications
Knowledge, Skills & Abilities
Curious thinker with a desire to improve existing processes
Excellent communication skills (written, verbal and listening)
Ability to assist individuals who have aphasia and other speech/language challenges with empathy and compassion
Able and eager to deliver a positive customer experience
Excellent time management and multi-tasking skills
Ability to perform above expectations in a fastpaced and dynamic environment
Teamwork, especially as an expert at getting things done, all with a positive attitude
Fluent proficiency in Spanish, preferred Education & Experience
Bachelor’s Degree, preferred, or equivalent combination of education and experience
2 years Customer Service experience, required
Experience offering Tier 1 customer support, preferred
Proficiency with Microsoft Office, VOIP, Zoom, required
Experience with HubSpot or other CRM, preferred Additional Information
Work Environment & Physical Demands
Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access.
This role requires the ability to operate a computer, communicate verbally, and participate in virtual meetings with or without reasonable accommodation.
Travel
Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings
Accommodations
At Lingraphica, we are committed to creating an inclusive and accessible environment for all employees. To perform this job successfully, an individual must be able to complete each essential duty and physical demand. The requirements listed above represent the knowledge, skills, and abilities required, as well as the physical demands associated with the role. We recognize that everyone’s needs are unique, and we are happy to provide reasonable accommodations to support individuals with disabilities in performing the essential functions of the job.
If you require an accommodation, please reach out to Human Resources at humanresources@lingraphica.com for assistance. We are here to help!
Lingraphica and Pay Transparency
At Lingraphica, we are committed to fair and equitable compensation practices. The starting salary range for this position is $50,000 to $55,000 per year. A $3,000 bilingual differential is provided when applicable. Placement in the range is based on factors such as experience, skills, education, and internal equity. We regularly review our compensation structures to ensure they align with industry standards, promote fairness, and support career growth. In addition to competitive base pay, we offer a comprehensive benefits package and a commitment to fostering an inclusive and supportive workplace. We encourage open conversations about compensation and are dedicated to maintaining transparency throughout the hiring process.
To learn more about Lingraphica, visit: www.lingraphica.com! To learn more about our benefits offerings, click here!
This Organization Participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.
Lingraphica is a healthcare technology company that develops software solutions for clinical and therapeutic applications. The company serves Product, Sales, Marketing, and Clinical teams, with a focus on therapy engagement and clinical outcomes. Their platform involves product analytics, customer journey tracking, and data-driven decision-making for healthcare providers. Lingraphica operates in a regulated healthcare environment requiring HIPAA compliance and PHI/PII data governance.
