MISSION: The mission for this role is to provide excellent customer service to clients, patients, and requestors. This role will require you to meet daily goals and report to the Customer Service Manager with any reoccurring issues for resolution. He/she should align with HealthMark Groups core values, culture, and overall CRAFT of the company.
REQUIREMENTS: This role requires good written, verbal, and interpersonal communication skills to build successful working relationships with requestors, clients, and co-workers. This position requires a person to be detail-oriented and be able to resolve customer issues in a timely manner. Excellent follow-up skills and time management are essential. This role is a remote position so the candidate must have reliable internet and a quiet background setting.
***Key Points: Requestor Support: Ensure HealthMark is providing excellent customer service by being client-focused
Daily Roles and Responsibilities:
Must meet daily goal of 85 calls per day averaging 11 calls per hour.Assist clients, patients, and requestors with the status of requests for medical records via phone call.
Ensure notes are accurate and detailed. All actions require a note in Med-Release.
Provide excellent customer service promptly with accurate and concise information.
Build strong value-based relationships with customers - a passion for customer interaction is a must!
Ensuring customer satisfaction is a primary goal.
Resend, or cancel invoices.
Reprocess orders for missing information.
Obtain missing information for non-compliant requests from patients and requestors.
Data entry and other duties as assigned.
Fax and email records securely to requestors.
Work with other departments to ensure requests are sent promptly.
Qualifications:
Excellent communication skills, strong analytical and problem-solving skills
Ability to multi-task, prioritize duties, and have strong time management skills
Proficient computer skills with software applications such as Microsoft Office
Maintain a positive, empathetic, and professional attitude toward customers always
High school diploma or GED required
Preferred Skills/Not Required:
Previous Medical Records Experience – Knowledge of HIPAA preferred but not required
1+ year of Customer Service/ Call Center experience- Preferred
Qualities that the candidate for this position should include:
Fast learner- Quick Learner
Self-motivated and able to work independently.
Ability to adapt to change/ flexibility a must
Candidate must maintain a high level of business integrity and diligence
Passionate about people and being able to show patient empathy is a must
Positive attitude
Someone who strives to do more
Schedule:
8-hour shift- between 8:00am-6:00pm CST
Monday to Friday
Job Type: Full-time
Pay: $16-18 per hour DOE
Note: This job description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.
HealthMark Group is a healthcare company that manages medical records requests and patient information services. The company processes and fulfills requests for medical records on behalf of clients, patients, and requestors, handling tasks such as record retrieval, invoicing, and secure distribution of patient documents. HealthMark Group operates with a focus on customer service excellence and HIPAA compliance, utilizing systems like Med-Release for tracking and documentation. The company supports healthcare providers, patients, and third-party requestors by streamlining the medical records request workflow.
