About the Role We are looking for a detail-oriented and proactive Estimating & Operations Assistant to support a growing window treatment business specialising in roller shades, drapery, curtains, and related home automation solutions. This is a great opportunity for someone who enjoys working with numbers, documents, spreadsheets, and processes, and who is confident learning a specialised product and estimating process. You will work closely with the business owners to take much of the administrative and estimating workload off their hands, allowing them to focus more heavily on sales, client relationships, and closing new business.
Key Responsibilities
Review architectural floor plans and identify windows and relevant measurements
Extract window measurements accurately from floor plans
Enter measurements and project information into Excel-based estimating spreadsheets
Use existing pricing information and price lists to prepare estimates
Prepare proposals and bids for review by the business owners
Submit completed bids and estimates using client-provided forms
Ensure estimates and documentation are accurate and complete
Coordinate with the internal team to validate measurements and pricing during the initial training period
Gradually take greater ownership of the estimating process as your knowledge and confidence develop
Assist with scheduling installations and coordinating project timelines
Communicate with customers regarding installation dates and production updates when required
Keep project records and business information organised and up to date
Help identify opportunities to improve and streamline existing processes
Assist with general business administration and record keeping during quieter periodsWhat We're Looking For
The ideal candidate will be:
Highly detail-oriented with excellent accuracy
Comfortable working with numbers, measurements and spreadsheets
Confident reading and interpreting floor plans or technical drawings
Experienced with Microsoft Excel
Comfortable learning new software and processes
Organised and able to manage multiple tasks
Proactive and capable of identifying ways to improve processes
Reliable and able to work independently
A strong communicator with good written and verbal English
Comfortable working towards clear turnaround-time expectations
Willing to learn a specialised estimating process and take increasing ownership overtimePrevious Experience
Experience in any of the following areas would be beneficial:
Window treatments, blinds, shades or drapery
Construction or interior design
Estimating or quoting
Architectural or construction floor plans
Project coordination
Administrative or operations support
Working with measurements and pricing
Home automation
Industry experience is not essential, provided you have strong attention to detail, are comfortable working with spreadsheets and technical information, and can learn the company's processes quickly. Software
The company currently uses:
Microsoft Excel
Coda / Superhuman Docs
Wave Invoicing
Microsoft Office / Office Suite Previous experience with these platforms is advantageous, but the ability to learn new systems is more important. Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus NO TRACKER.
Assist World is a virtual assistant staffing company that places remote administrative professionals with clients across various industries. The company serves diverse clients including a long-established mobile swim school in Florida and a luxury jewelry design business. Assist World matches detail-oriented virtual assistants with roles involving scheduling, client communication, appointment coordination, and operational support. The company emphasizes remote work flexibility and offers performance-based bonuses to incentivize quality service delivery.
