Event Marketing Coordinator

To be considered, please send a 2-minute introduction video to HR@ALIA.SERVICES.

About Alia Services

Alia Services is a remote recruitment and payroll services company that supports entrepreneurs, small businesses, mid-sized companies, corporate teams, and candidates. We help organizations grow by connecting them with strong talent through a fast, efficient, and people-focused recruitment process.

What We Offer

At Alia Services, we provide:

• Full-time remote opportunities with potential for overtime

• Competitive compensation

• A fast-paced, inclusive, and growth-oriented work environment

• Coaching, feedback sessions, mentorship, and leadership development

• Opportunities to gain cross-functional experience Role Overview

This is a remote job opportunity:

We are looking for a reliable, highly organized Event Marketing Coordinator to support our event marketing team.

This is a task-execution and coordination role. The ideal candidate is detail-oriented, proactive, process-driven, and comfortable keeping multiple moving pieces organized. You should enjoy following checklists, communicating updates, tracking deadlines, and making sure nothing falls through the cracks.

You will report directly to the Senior Manager, B2B Event Marketing and will serve as the operational support for trade shows, conferences, corporate events, and other event-related initiatives. Your main focus will be vendor coordination, logistics, internal communication, event tracking, and administrative support.

Key Responsibilities

Internal Communication & Team Coordination

• Create, manage, and update event-related Slack channels

• Keep attending teams informed with proactive updates at least 3 times per week

• Share event details such as brand information, agenda changes, conference updates, competitor activity, and reminders

• Schedule calendar holds for events, preparation calls, and post-event meetings

• Follow up with team members on outstanding tasks and deadlines

• Communicate important updates, including speaker changes, sponsorship updates, and logistics changes Vendor & Logistics Coordination

• Act as the day-to-day contact for vendors

• Follow up on orders, timelines, shipments, and deliverables

• Escalate issues to the manager when needed

• Coordinate SWAG orders, printed materials, and shipping logistics

• Process vendor contracts, purchase orders, and invoices

• Track expenses against event budgets

• Communicate with venues and event organizers regarding booth requirements, sponsorship details, shipments, and event logistics

• Maintain a clear tracker of vendor tasks, deadlines, and pending items Event Administration

• Maintain event planning spreadsheets, checklists, and trackers

• Pull attendee and exhibitor lists from event websites and update planning documents

• Organize event assets, documents, and reports in the correct SharePoint folders

• Register attending team members for events

• Manage ticket confirmations and registration details

• Prepare lead and MQL documents for Salesforce upload after each event

• Keep ROI and MQL tracking updated weekly On-Site Support, When Applicable

• Assist with event setup, registration, signage, and attendee support

• Restock materials and distribute SWAG

• Take photos and help keep the event space organized

• Serve as a dependable on-site contact for the attending team What We’re Looking For

Must-Haves

• 1 to 3 years of experience in an administrative, coordinator, executive assistant, or similar support role

• Strong attention to detail

• Excellent written communication skills

• Comfortable communicating through Slack, email, and calendar tools

• Highly organized and able to manage multiple tasks and deadlines

• Proficiency with Microsoft Office, especially Excel, Outlook, and Word

• Experience using SharePoint

• Ability to work independently and follow processes without constant direction Nice to Have

• Experience supporting events, marketing teams, or sales teams

• Experience with U.S.-based events

• Familiarity with Salesforce or another CRM

• Experience using project management or task-tracking tools The Right Fit

This role is ideal for someone who:

• Takes ownership of tasks and follows through consistently

• Communicates proactively before being asked

• Enjoys structure, organization, and accuracy

• Can work in a fast-paced environment with shifting priorities

• Is comfortable supporting a small, lean team

• Finds satisfaction in making processes run smoothly

• Does not need a highly creative role and prefers execution, coordination, and reliability What Success Looks Like

In the First 90 Days

You will have successfully:

• Taken ownership of event communication, including Slack updates, calendar holds, and reminders

• Supported vendor and logistics coordination for at least one event from start to finish

• Kept planning spreadsheets, checklists, and SharePoint folders accurate and up to date

• Prepared and uploaded MQLs into Salesforce following the correct process

• Built trust with the manager by staying ahead of tasks and deadlines Long-Term Success

The goal is simple: the manager should feel confident that the administrative and logistics side of every event is fully handled.

You will be the person making sure tasks are completed, updates are shared, documents are organized, and event operations stay on track.