IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
JOB TITLE: Executive Assistant JOB ID: KELKYL1 INDUSTRY: Business Consulting and Executive Coaching LOCATION: LATAM / South Africa / PH / Egypt JOB STATUS: Part Time (10–20 hours/week to start, with potential to scale to full-time) WORK SCHEDULE: Monday to Thursday, Flexible within Central Time Hours SALARY: $6 - $8 per hour TARGET START DATE: Within 30 days ideally
About the Client:
The client is a growing boutique business consulting and executive coaching firm dedicated to helping small and medium-sized businesses (SMBs) scale, grow, and break through operational ceilings. They provide high-impact executive coaching, strategic planning facilitation, and fractional Chief Marketing Officer (CMO) services.
Because the Principal Consultant spends significant time traveling and delivering hands-on advisory services to clients, they are seeking a highly proactive, organized, and tech-savvy Executive Assistant (Virtual) to act as an operational backbone, eliminate administrative bottlenecks, and optimize business efficiency.
About the Role:
As an Executive Assistant, your primary objective is to capture lost time, turn unstructured thoughts into organized business workflows, and manage both professional and personal logistics for the Principal. This is a highly collaborative, fast-paced role for someone who thrives on keeping things running smoothly behind the scenes.
Key Responsibilities
Your day-to-day responsibilities will include:
Email & Communication Management: Act as a gatekeeper for incoming correspondences; monitor, triage, organize, and draft responses to keep the inbox running efficiently.
Calendar Coordination & Scheduling: Proactively manage a complex, shifting calendar, ensuring client sessions, travel times, and administrative blocks are tightly coordinated.
Executive Document & Agenda Prep: Take ad-hoc, verbal brain-dumps (often dictated via phone calls or voice notes from the road) and rapidly synthesize, format, and structure them into professional client agendas, notes, or action items.
Client Coordination & Follow-Ups: Assist with seamless communication between the company and its executive clients, ensuring timely delivery of materials.
Workflow & Process Organization: Maintain digital files, track project statuses, and continuously look for ways to optimize standard operating procedures.
Personal Assistance: Manage miscellaneous personal tasks to support the Principal's daily life, such as ordering flowers for family milestones, checking sports game schedules for family members, and placing online grocery orders. Qualifications & Skills
Exceptional Communication Skills: Near-native English fluency (both written and verbal) is required. You must have a very clear, professional accent and the ability to articulate thoughts professionally while grasping executive intent quickly.
Proactive Mindset: You don't just wait for a task list; you anticipate administrative bottlenecks and solve them before they cause delays.
High Technical Aptitude: Proficient with both Google Workspace and Microsoft 365 (Docs, Sheets, Slides, Gmail, Calendar).
Software & Automation Savvy: Experience with Asana is highly sought after. Experience with or a strong willingness to master AI and automation tools (e.g., ChatGPT, Zapier) to build efficient workflows is a major plus.
Adaptable & Fast-Paced: Comfortable working independently inside a fast-growing, dynamic consulting environment where priorities can shift rapidly.
Remote Readiness: A reliable workspace with a high-speed internet connection, dependable computer hardware, and a robust power/internet backup solution to prevent downtime. Core Character & Personality Traits
We are looking for a specific cultural and energetic fit. The ideal candidate will possess:
High Energy & Enthusiasm: A vibrant, positive personality. Someone who comes to work excited and brings great energy to the team.
A Nurturing "Caretaker" Persona: A naturally supportive individual who genuinely cares about taking care of their people and protecting the Principal's time and peace of mind.
Personable Yet Professional: While you must be professional when interfacing with executive clients, we prefer a warm, personable, and authentic individual over someone who is overly rigid or clinical.
Self-Starter Drive: An autonomous worker who takes ownership of tasks and doesn't require constant hand-holding.
InsideOutVAS is a staffing and recruitment firm that connects businesses with remote talent from LATAM and other regions for various operational and client-facing roles. The company works across multiple industries including business coaching, property management, and advertising agencies, placing skilled professionals in positions ranging from lead generation and appointment setting to property management and marketing operations. They focus on building high-performing teams for growing companies, emphasizing results-oriented hiring, accountability, and operational excellence. InsideOutVAS serves as a bridge between businesses needing quality talent and professionals seeking remote work opportunities with competitive compensation structures.
