Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U.S. Hours
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
We’re hiring a highly organized, execution-driven Executive Assistant to support a fast-growing business in the automotive space.
This is not a traditional admin role.
You’ll act as the operational right hand to the founder, owning communication, coordination, and execution across multiple workflows. Your role is to keep everything moving, organized, and on track — without constant oversight.
If you’re someone who thrives in fast-paced environments and naturally takes ownership, this role puts you at the center of operations.
What You’ll Own
Client Communication & Management
Manage inbound client inquiries and prioritize urgent requests
Draft and send professional updates, summaries, and responses
Ensure fast, consistent follow-ups
Maintain a high-quality client experience Contractor Coordination
Coordinate with freelance contractors across projects and deals
Track progress, timelines, and deliverables
Ensure nothing falls behind or gets missed
Maintain clear communication across all stakeholders CRM & Operations Management
Own and maintain CRM systems, specifically GoHighLevel
Keep all client and deal records clean and up to date
Support onboarding by organizing client information
Ensure full visibility across pipelines and workflows Scheduling & Daily Execution
Manage calendars using Google Calendar
Coordinate meetings and daily priorities via Gmail
Prepare context and materials for client or partner calls
Support daily check-ins and execution alignment Research & Reporting
Conduct light research (market comparisons, inventory checks, data gathering)
Organize findings into clear, structured insights
Support decision-making with relevant information What Success Looks Like
Clients receive fast, professional communication
No missed follow-ups or dropped tasks
CRM is clean, structured, and reliable
Contractors stay aligned and on schedule
Founder stays out of day-to-day execution What Makes You a Strong Fit
Highly organized and detail-oriented
Proactive — you don’t wait for instructions
Comfortable managing multiple workflows
Strong communicator with professional tone
Reliable and responsive during U.S. hours
Calm under pressure and adaptable Requirements (Must-Have)
Experience
2+ years supporting:
Founder
Executive
Small business owner
Experience managing client communication and follow-ups Core Skills
Strong hands-on experience with GoHighLevel (non-negotiable)
Proficiency in:
Gmail
Google Calendar
Google Docs & Google Drive
Excellent written and verbal English
Strong multitasking and organization
Ability to work independently with shifting priorities Technical Setup
Reliable high-speed internet
Professional remote work environment Nice to Have
Experience with:
Gamma or presentation tools
Google Slides / PowerPoint
Research tools like Notebook LM
Startup or fast-paced environment experience
Exposure to automotive or operations-heavy businesses What a Typical Day Looks Like
Respond to client inquiries and follow-ups
Coordinate contractors and track deliverables
Update CRM and maintain deal tracking
Manage schedules and prepare meetings
Conduct research and organize insights
In short:
You ensure operations run smoothly, communication is clear, and nothing slips through the cracks.
Key Metrics (KPIs)
Response time and communication quality
CRM accuracy and organization
On-time task and project coordination
Scheduling efficiency and execution consistency
Reduction in founder involvement Interview Process
Initial Phone Screen
Video Interview with Recruiter
Client Interview
Offer & Onboarding Apply Now
If you’re an execution-focused Executive Assistant who thrives on ownership, structure, and keeping things moving, this role gives you direct impact on business operations.
Apply now and become the operational backbone of a growing company.
Pavago is a global offshore recruitment platform that specializes in sourcing, vetting, and placing elite remote talent for businesses seeking A-players at 70% lower costs than traditional hiring. The company combines AI-driven candidate sourcing with human expertise to identify and screen offshore professionals across roles including Sales, Marketing, Admin, Finance, IT Engineering, and Product. Pavago's five-step recruitment process aims to deliver vetted candidates within 21 days, offering ongoing support through payroll management, compliance assurance, training, and seamless onboarding. They serve 150+ businesses and provide flexible pricing options including annual memberships with unlimited placements and per-hire sourcing fees. The company sources talent primarily from Latin America, Pakistan, and South Africa, prioritizing candidates with experience working with U.S.-based companies.
