At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:
Role: Executive Assistant / Operations Coordinator
Monthly Rate: $650-750
Availability:20 hours/week
Time Zone: Flexible, with an overlap of 2-3 hours within US business hours
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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH.This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
Requirements
Experience Needed/Responsibilities:
Build operational processes and workflows from the ground up
Create SOPs, onboarding workflows, and internal documentation
Research tools, systems, and best practices for the business
Assist with admissions consulting support and client coordination
Manage calendar and inbox
Recommend and help implement a CRM
Build and maintain client follow-up systems
Track tasks, deadlines, and ongoing projects
Coordinate administrative and operational activities
Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar
Provide general executive and administrative support as the business scales
Good to have:
Healthcare or medical background or experience
Marketing experience (newsletters, content calendars, content creation)
Admissions consulting or education industry experience
Startup experience
Experience documenting SOPs and workflows
Non-negotiable Requirements:
Experience building operational systems and processes from the ground up
Strong executive assistant and operations coordination experience
Comfortable researching, recommending, and implementing business tools and automations
Industry/Tools Experience:
Benefits
We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨
✅ Competitive Salary – We recognize your skills and experience with a great compensation package. ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Some benefits may vary. Full details will be provided during the onboarding process.
Coconut is a remote talent marketplace that connects founders and businesses with top-tier virtual professionals. The company prioritizes meaningful and reliable partnerships, operating on the principle that success happens when all parties win—clients achieve their goals while virtual professionals find purpose and growth in their work. Coconut specializes in staffing remote positions across various technical roles, including front-end development and other specialized domains.
