Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Internal MedicineJob Summary:
Actively supports the research area of the Divisions General Internal Medicine and Geriatric Medicine (faculty, post docs, trainees, and research staff) by working collaboratively with the Research Administrator and Division Administrators to ensure compliance and effective oversight of federal and non-federal funding sources.Department Summary:
The Division of General Internal Medicine and Public Health within the Department of Medicine at Vanderbilt University Medical Center is committed to providing excellent care for patients and improving community health.
Nearly 400 faculty members and advanced practice providers within 10 sections care for a large patient base, play an essential role in the training of new physicians, and contribute to a robust research portfolio.
Throughout the pandemic and beyond, our faculty have remained resilient and focused on advancing knowledge, training the next generation of health care leaders, and caring for the patients and families who entrust Vanderbilt with their care.
The Division of General Internal Medicine and Public Health has seen remarkable growth over the past decade. Meeting the demands of the growing Nashville community, the division has led a massive expansion in primary care services.
Together, our team reached nearly 370,000 outpatient and 14,000 telehealth visits last year.
Our care does not stop in the outpatient arena. Hospital medicine is a rapidly growing section, accounting for the vast majority of nearly 80,000 inpatient encounters.
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KEY RESPONSIBILITIES
- Liaison to the sub awardees – Communicate, track and request invoices.
- Review invoices for accuracy and resolve issues with Sub-awardees institutions.
- Process invoices for approval and payment in Workday and update tracking sheets to reflect current totals.
- Compile and analyze financial information for Principal Investigators (PIs) routinely
- Support the admin team for federal and non-federal grant and endowment closeouts.
- Submit PCAs/PAAs for Internal Medicine and Geriatrics employees and track effort for certification.
- Supports effort reconciliation and compliance for Faculty with guidance from AO
- Prepare and submit cost share corrections for VA/VUMC employees.
- Prepare and submit accounting adjustments, and revenue reallocations for cost share.
- Develops projections to model the financial impact of programs and projects.
- Manage financials responsibilities for Center Grants, analyze budgetary data, verify figures, and develop budget proposals; recommend allocation of budgetary funds based on the Notice of Grand Award, prepare sub award and RPPR budgets, and prepare carry forward budget allocations. Full responsibility for planning, forecasting, and final approval of budget by PI.
- Designs, develops, and modifies financial forecasting models and simulations for programs. Accumulates and analyzes data from existing or established databases.
- Monitor expenditures against budget; prepare necessary documentation for supervisory review/approval; tabulate budgetary data, calculate figures, and check for accuracy.
- Analyze budgetary data, verify figures, and develop budget proposals; recommend allocation of budgetary funds.
- Support Admin team for planning, forecasting, and final approval of center budget.
- Support with reporting monthly balances and responding to inquiries regarding gift, endowment, residuals and APS centers.
- Communicate with VA regarding, grants and IPA, budgeting, and expenditure tracking.
- Enter and maintain budgets in Workday, track overage and take necessary action to correct.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.Core Capabilities :
Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work ExperienceExperience Level:
2 yearsEducation:
Bachelor'sVanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
United States
