Location
Jefferson City, MO 65102-0720Scheduled Hours
40Position Summary
The Department of Psychiatry is seeking a Grant Specialist II to play a role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The Grant Specialist supports faculty, center directors, and staff throughout the pre-and-post award stages of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance.Job Description
Primary Duties & Responsibilities:
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies.
Identifies and collects potential grant applications/instructions for PIs.
Serves as internal liaison and grant content representative with SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Works with OSRS/SPA/JROC to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements.
Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
Oversees and coordinates the proper transfer of PI grant files into Wash U and to new institutions or new departments.
Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketch, trainee information, and human/animal protocol approvals, other support).
Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position.
Identifies and assigns payroll to appropriate sources providing the info to the Payroll Specialist.
Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
Performs other duties as assigned including assisting senior leadership with special projects as requested.
Working Conditions:
Job Location/Working Conditions
Normal office environment.
May travel to attend training sessions / seminars. Physical Effort
Typically sitting at desk or table.
Repetitive wrist, hand or finger movement. Equipment
Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.Certifications/Professional Licenses:
No specific certification/professional license is required for this position.Work Experience:
Relevant Experience (2 Years)Skills:
Not ApplicableDriver's License:
A driver's license is not required for this position.More About This Job
Preferred Qualifications
Knowledge of RMS (Research Management System), SUBS and eRA Commons-ASSIST.
Knowledge of agency guidelines. Preferred Qualifications
Education:
Bachelor's degree - AccountingCertifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:
Grants Administration (4 Years)Skills:
Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Microsoft OneNote, Microsoft Teams, Microsoft Word, Oral Communications, Workday Software, Written CommunicationGrade
G11Salary Range
$53,100.00 - $90,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University in St. Louis is a major research institution that conducts innovative scientific research across multiple disciplines including neuroscience, medical research, and healthcare. The university operates research centers and labs focusing on areas such as neuroimaging and movement disorders, utilizing advanced technologies like magnetic resonance imaging (MRI) for data analysis. WashU supports a comprehensive research administration infrastructure that manages sponsored research proposals, grants, and compliance with federal and institutional guidelines. The institution also provides clinical healthcare services, including patient care in hospital and medical office settings with capabilities in medication authorization, infusion therapy, and ancillary testing coordination.
