The HR Operations Specialist provides high‑quality administrative, operational, and financial coordination to enable smooth and efficient HR Operations. In this part‑time role, the specialist supports procurement activities, including purchase order creation, invoice processing, vendor coordination, and budget monitoring. In addition, the specialist will assist with processing HR transactions in their available time, helping ensure timely and accurate completion of essential HR workflows. This position maintains documentation, tracks workflows, and supports day‑to‑day operational needs across the HR function, ensuring accuracy, compliance, and reliable execution of HR processes. Key Responsibilities:
HR Operations Support
Support data entry, workflow tracking, and document control activities.
Assist with processing HR transactions as needed (e.g., employee data updates, position changes, onboarding/offboarding tasks).
Assist with recurring HR processes, audits, and compliance tasks to maintain data integrity. Procurement & Financial Administration
Create, submit, and track purchase orders (POs) in accordance with company procurement policies.
Process and reconcile invoices, verify accuracy, and ensure timely payment to vendors.
Support vendor coordination activities, including documentation collection and issue resolution.
Update and maintain budget tracking tools, monitor expenditures, and identify discrepancies or trends.
Ensure all procurement-related tasks comply with internal controls and audit requirements.
Qualifications:
College degree preferred, equivalent professional experience may be considered in lieu of a degree.
Minimum 4 years of administrative or operations support experience, preferably in HR, finance, procurement, or related functions.
Strong organizational and time‑management skills, with the ability to balance multiple priorities.
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
Experience using procurement, invoicing, or financial systems (e.g., SAP, Workday, Coupa, Ariba, etc.).
High attention to detail and commitment to accuracy.
Strong communication skills and ability to work professionally with multiple stakeholders.
Desired Qualifications:
Experience supporting HR Operations, procurement processes, or budgeting activities.
Experience coordinating schedules or supporting leaders at multiple levels.
Ability to quickly learn new systems, processes, and tools. Our job titles may span more than one career level. The salary rate for this role is currently $68900-98200 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.
What could you accomplish in a place that puts People First?
At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.
If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.
Who are we?
Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.
Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.
Culture powers us and the possibilities.
We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.
We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.
Need accommodation? Just let us know - we’ve got you.
