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Junior Operations Assistant

S

Location
Algeria
Smeetz

Job Description

At Smeetz, we are dedicated to revolutionising the way visitor attractions manage their sales and optimise their revenue. As a unified commerce Software-as-a-Service (SaaS) platform powered by AI, we provide attractions such as theme parks, museums, and theatres with an all-in-one solution to effectively manage, market, and price their products.

We are seeking a highly organised and efficient Junior Operations Assistant to support our office management and administrative functions. This role involves handling a variety of tasks to ensure smooth day-to-day operations, while providing administrative support to HR and other departments.

Key Responsibilities:

Hardware Management:

  • Oversee procurement, delivery, and setup of hardware for our clients’ deployments.
  • Maintain a hardware catalogue, coordinating with relevant teams to ensure accurate information on pricing, availability, specifications, and other essential details
  • Maintain hardware records for proper amortisation and reporting.

Accounting & Billing:

  • Manage and record company expenses to maintain precise financial records (via Payhawk).
  • Handle all aspects of client billing, ensuring timely and accurate invoicing (via ChargeBee).
  • Configure billing terms and conduct monthly reviews to ensure data accuracy.

Human Resources:

  • Draft employment contracts that comply with legal requirements and reflect company standards.
  • Develop a seamless onboarding and offboarding process, including a dashboard to track each phase of the employee lifecycle.
  • Develop and continuously update employee handbooks across multiple jurisdictions that clearly outlines company policies, procedures, and best practices.

Partners & Contracts Management:

  • Develop and maintain a comprehensive directory of client contracts, documenting contract periods, special terms, and other critical details.
  • Implement a new tool to streamline contract management and improve accessibility.
  • Enforce internal procurement policies to ensure compliance and cost efficiency.
  • Maintain an organised directory of software & tools, including ownership, pricing, terms, and renewal schedules.

Requirements

  • BSc. in Business Administration or a related field. MSc/MBA is a plus.
  • Proven work experience in a similar role.
  • Strong verbal and written communication skills in English; knowledge of other languages is a plus.
  • Excellent knowledge of Excel and/or Google Sheet; any coding language is a plus.
  • Ability to work under pressure and meet deadlines.
  • Strong analytical and problem-solving skills with excellent attention to detail.
  • Highly organised with the ability to adapt to an ever-changing work environment and demonstrate a high degree of flexibility.
  • Dynamic and proactive, with the ability to work independently and collaborate effectively within a team.

Benefits

  • You will have the opportunity to take part in a fast growing scale-up.
  • You will work in a highly performance-driven environment.
  • Be part of our growing team in Algeria
  • Your successes will be recognised and rewarded with increased earning potential and ownership responsibilities.
  • Through this position, you will have the opportunity to grow in an international environment.
  • Develop and maintain of a client contracts

If you're looking to join a startup where you can make a significant impact, we'd love to hear from you. Please submit your resume and a brief cover letter detailing why you believe you're the right fit for this role.

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About the job

Nov 3, 2024

Full-time

  1. DZ Algeria
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