This is a remote position.
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
We are seeking a highly organized and detail-oriented Legal Administrator to support day-to-day legal and administrative operations. This role involves managing legal documentation, coordinating with clients, and ensuring smooth workflow across legal matters, including handling client communications via phone and email.
Responsibilities
Legal & Administrative Support
Prepare, format, and manage legal documents, contracts, and correspondence
Maintain and organize legal files, records, and document management systems
Assist with drafting basic legal documents and templates
Conduct basic legal research where required Client Communication & Call Handling (VXT)
Manage inbound and outbound client calls using VXT or similar systems
Ensure all calls, messages, and client queries are followed through promptly
Maintain a high standard of client service, ensuring same-day response to all client communications
Coordinate call notes, updates, and follow-ups with the legal team
Escalate urgent matters to lawyers where required Client & Workflow Coordination
Manage emails, calendars, and meeting coordination
Handle client communication, including follow-ups and status updates
Track case progress and ensure deadlines are met
Liaise with lawyers, clients, and third parties
Assist with onboarding new clients and file setup General Support
Perform general administrative tasks to support the legal team
Assist with billing coordination, invoicing, and documentation
Ensure compliance with internal processes and legal procedures
Requirements
Requirements
1–3+ years’ experience in legal administration or similar role
Experience handling client calls and communications professionally
Strong organizational and multitasking skills
Excellent written and verbal communication skills
High attention to detail and responsiveness
Ability to work independently in a remote environment Nice to Have
Experience with VXT or similar VoIP/call management systems
Experience in conveyancing, family law, or immigration law
Familiarity with legal/CRM systems (e.g., Clio, LEAP, Smokeball)
Exposure to Australian / UK legal processes
Benefits
Remote work flexibility with a competitive compensation package.
Access to industry-leading tools and resources.
Opportunities for professional development and training.
Impactful role in supporting financial solutions and client success. Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
