We are looking for a highly organized, detail-oriented Support Virtual Assistant to join our rapidly growing, tech-forward mortgage loan processing startup. You will work closely with our Senior Mortgage Loan Processors to support daily operations, manage documentation, and ensure smooth, on-time closings for independent mortgage brokers. This is a fully remote position that offers a chance to work alongside a seasoned team using cutting-edge technology, including AI tools and process automations.
This is an excellent opportunity for someone interested in building a long-term career in mortgage operations, supporting top-tier loan processors, and growing within a fast-paced tech startup environment.
Key Responsibilities
Assist Senior Mortgage Loan Processors with administrative and operational tasks related to mortgage loan files.
Upload and organize borrower documentation in loan origination systems (LOS).
Follow up with third parties (e.g., title companies, appraisers, insurance agents) to request required documentation.
Track and update loan pipeline statuses daily, ensuring that deadlines are met.
Communicate professionally with clients, borrowers, and vendors via email and phone.
Perform preliminary reviews of loan documents to flag missing or inconsistent information.
Use internal systems and AI-powered tools to manage tasks and escalate issues when needed.
Support document preparation for initial disclosures and assist with compliance checklist tracking.
Maintain organized digital files and internal notes for each loan.
Minimum Qualifications
2+ years of experience in a mortgage, real estate, or administrative support role (preferred but not required).
Basic understanding of the mortgage loan lifecycle or willingness to learn quickly.
Strong attention to detail and ability to follow structured processes.
Excellent written and verbal communication skills.
Tech-savvy: comfortable using Google Workspace, Slack, task management tools, and willing to learn industry-specific software (e.g., Arive, LendingPad).
Reliable internet connection and quiet work environment for virtual meetings and phone calls.
Ability to multitask and meet deadlines in a fast-paced environment.
Self-motivated, proactive, and eager to learn from experienced team members.
Nice to Have
Experience working in a virtual assistant, operations, or client service role in the mortgage or financial services industry.
Familiarity with loan origination systems (LOS), CRMs, or document management systems.
Spanish bilingual is a plus.
What We Offer
Fully remote work with flexible hours (must be available during PST/MST business hours).
A chance to work at the intersection of finance and technology.
Learn from experienced mortgage professionals and gain hands-on industry knowledge.
Access to advanced tools and automations that streamline day-to-day tasks.
Opportunity for growth as the company scales, including pathways into loan processing or operations leadership roles.
Small, collaborative, and supportive team environment.
About House Numbers
House Numbers is revolutionizing mortgage loan processing by combining human expertise with powerful AI tools. Our service helps mortgage brokers close loans faster and more affordably, without requiring them to change their current systems. Backed by top Silicon Valley investors, we are building the future of mortgage operations, starting with independent mortgage brokers and expanding from there.
Housenumbers is a tech-forward mortgage loan processing startup that supports independent mortgage brokers by providing cutting-edge loan processing operations. The company leverages AI tools and process automations to streamline mortgage loan workflows, helping brokers achieve smooth and on-time closings. Housenumbers works with Senior Mortgage Loan Processors to manage documentation, organize borrower files in loan origination systems, and ensure compliance throughout the mortgage lifecycle. The company is focused on modernizing traditional mortgage operations through technology integration while maintaining high service standards for their broker partners.
