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Position Summary
We are seeking a Procurement Operations Specialist to join our Indirect Procurement team as an individual contributor with a focus on managing vendor records and purchasing individual hardware and software. Additional responsibilities may arise as described below.
This role is responsible for ensuring the accuracy and integrity of our vendor data in NetSuite and for managing individual hardware and software purchases using a purchasing card (“P-Card”) and / or purchase orders (“PO”). This person will be entrusted with stakeholder management and will be held accountable for achieving clear, agreed-upon goals.
Key Responsibilities:
Vendor Management:- Serve as the primary owner for creating & maintaining vendor records in NetSuite or a comparable system- Manage all aspects of vendor master data, such as verification of contact details, banking information, and tax identification numbers
Collaborate with internal business partners and conduct external outreach to vendors to ensure all information is accurate
Oversee vendor onboarding and offboarding
Identify rationalization opportunities based on (in)activity, (sub)optimized spend categorization, etc.
Purchasing:- Manage the full lifecycle of individually licensed hardware and software purchases, from request to fulfillment and confirmation of whether to renew as applicable
Reconciliation of P-Card transactions
Process and manage POs in NetSuite or a comparable system, ensuring all purchases align with current policies and processes
Periodic support for other Indirect Spend, such as stakeholder engagement, documentation gathering, RFX administration, and analyzing & negotiating opportunity costs
Accountability, Collaboration, and Reporting:- Take ownership of performance goals and deliver on key metrics related to data accuracy, purchasing efficiency, and operational compliance
Identify and implement opportunities for process improvements
Partner effectively with internal and external stakeholders such as Finance, IT, Legal, vendors, etc. to manage shared workflows and generally represent our team professionally
Reporting & subsequent presenting whether planned or ad hoc, primarily for above scope
Qualifications:
Education: A bachelor’s degree in a business-related field from an accredited university is desired
Experience, Characteristics, and Skills:- High degree of accountability and a proactive, self-starting attitude
Exceptional attention to detail and a strong mindset for organization
Excellent verbal and written communication skills in the English language
Independent ability to build and manage relationships with stakeholders
Strong analytical and problem-solving skills, with a track record of driving process improvements
Minimum of five (5) years of professional experience, with at least two (2) years of experience in procurement, purchasing, or sourcing
Proven success in an operations capacity, with a strong appreciation for dynamic business processes and a focus on outcomes over output
Demonstrable expertise using NetSuite or a comparably mature ERP system – e.g. SAP, Oracle, etc. for vendor management and purchasing
Demonstrable expertise with data configuration and analysis, and advanced Microsoft Excel skills – e.g. leveraging formulas, pivot tables, etc.
Proficiency with Microsoft Office Suite in addition to like mentions above – e.g. use Excel to review and analyze data, PowerPoint to create slide decks, etc.
Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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