Job Description:
Program Assistant – Climate Intelligence
Location: Remotewith a preference for Mountain Time or Pacific Time working hours;
Applications are due on or before August 6, 2024.
Climate Intelligence Program
RMI is a nonprofitleading the world toward a sustainable energy future.
We champion market-led, business-driven approaches to advance system-wide change. We do this by collaborating with a world-wide network of businesses, financial institutions, NGOs, and policymakers. Our approach is founded on rigorous research, strategic engagements, and our experience scaling market and policy solutions.
Over 5,000 businesses have set emissions reduction targets. While this momentum is promising, we still lack the basic information needed to track progress towards these goalsin many industrial sectors. Without such information, the credibility of these corporate commitments and implementation plans will continue to face skepticism and greenwashing concerns. On the Climate Intelligence Program (CIP) we hope to bridge that information gap so that goods and services can be measured by their varying climate performances.You can learn more about our work here.
We are looking for go-getting talent to help us achieve our mission and we offer the support you need to thrive and deliver lasting impact. Join us as we advance the world towards a sustainable future.
Your Impact
The Program Assistant (PA) for the Climate Intelligence team is a critical role to enable the smooth functioning of our program and leadership week to week through detailed schedule management, transparent team communications, best-practice guidance,and cultural leadership.This individual will quickly deliver assigned tasks and proactively design solutions to help our program meet our goals. The PA is the connector between our leaders and staff and our team and vital external partners. You will represent and demonstrate our values both internally and while engaging externally to coordinate meetings and advance our collaborative efforts. By keeping our program moving forward, our leaders focused on priority work and our team bonded through shared purpose and values – you will make it possible to bring about change in the world that you might not find anywhere else in your career.
This role will report to the Program Operations Manager on Climate Intelligence team.
Major Roles and Responsibilities
Professional Service and Support
Provide comprehensive administrative support to Climate Intelligence Program leaderssuch as:
- -----Scheduling appointments, maintainingaccuratecalendars and managing files.
- -----Understand priorities and commitments of executives and can adjustwith little advance notice
- -----Manage expense reporting, timesheets, and associated documentation accurately and according to RMI policies
Handle email requests and follows up as needed and in a timely manner
Lead the day-to-day administrative operations of the Climate Intelligence Program. This includes, but isn’t limited to
- -----Timely submission of vendor invoices
- -----Agenda creation
- -----Problem solving
- -----Notetaking
- -----Internal communications
Actively seekto collaborate and foster collaboration across the program and RMI
Maintain strict confidentiality when accessing sensitive information
Travel Coordination
Create and manage accurate and detailed logistical and booking details related to domestic and international travel (including visa applications and travel safety screens)
Support and sometimes lead in team retreat planning and execution alongside the Program Operations Lead. This typically occurs twice annually.
Technical and Tools Knowledge
Act as systems and process support for the Climate Intelligence Program. This includes
- -----Deploy working knowledge of office tools and software including Microsoft Office, Slack, Monday.com, Workday, Salesforce, AdobeSign and videoconference systems
- -----Understand the basic functioning and troubleshooting of smart phones, printers, and other devices
- -----Maintain our file management system (SharePoint) including uploading documents, maintaining organization, periodic folder cleanups, granting permissions and resolving filesharing issues promptly with IT
Actively pursue improvement in how self and the team use our systems
Other duties as assigned
Core Skills and Experiences
Three years of experience as an executive or administrative assistant in a professional environment or in a comparable position
Proficiency in Microsoft Office, Calendar functions, videoconference systems and typical contact database software such as Salesforce
Can flexibly and efficiently handle unanticipated changes to schedules, plans and workloads, approaching tricky situations with a positive and solutions-oriented attitude
Exhibits professionalism and empathyin interactions with others, both in verbal and written communication.
Demonstrated ability to manage multiple priorities, tasks, and projects efficiently with a strong attention to detail and commitment to accuracy.
Desired Skills and Experiences
Expert in anticipating needs, resolving challenges before they materialize
Ability to interact with staff and partners at all levels, while remainingpositive, flexible, resourceful, efficient, and managing multiple demands
Good judgment and strong decision-making ability
Pick up new skills quickly
Experience planning domestic and international travel
We encourage anyone who is interested in this role to apply, regardless of whether you feel you meet 100% of the qualifications. The top candidates will bring their own unique perspectives, experiences, and backgrounds from a variety of industries along with many but not necessarily all the skills listed above. We offer professional learning and training opportunities to help you develop skills you may not have had the opportunity to cultivate yet.
Location
We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located from anywhere in the continental United States with a preference for Mountain Time or Pacific Time working hours.
We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.
We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.
Compensation
RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The hourly rate for this position is $25.98-$31.49. You would also have an additional5% bonus target!
Benefits
We offer a comprehensive benefits package including:
Medical, dental, vision insurance
403b retirement options (up to 5% match )
Life, AD&D, short-term and long-term disability
Professional and personal development allowance
Generous paid time off and sick leave
Parental leave
Diversity, Equity, and Inclusion
At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition. Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success.We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table; it also means working proactively to give all job seekers and employees equitable experiences. Visit ourDEI page for more information on our DEI initiatives and commitments.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and any other protected class under local, state, and federal law.
RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
United States
