Project Coordinator

Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type: Full-Time, Remote Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

• Tracking timelines

• Coordinating teams

• Managing communication

• Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects, ensuring nothing slips through the cracks.

What You’ll Own

Project Coordination & Execution

• Track project timelines, deliverables, and dependencies

• Ensure tasks are completed on time across teams

• Maintain clear visibility into project status

• Support smooth execution from start to finish

Stakeholder Communication

• Act as the central communication hub between:

• Clients

• Internal teams

• Project managers

• Provide regular updates and ensure alignment

• Follow up consistently to keep projects moving

Project Tracking & Documentation

• Maintain project plans, timelines, and trackers

• Document:

• Meeting notes

• Status updates

• Action items

• Use tools like:

• Asana

• Trello

• Monday.com

Meetings & Coordination

• Schedule and coordinate project meetings

• Prepare agendas and ensure clarity on objectives

• Track follow-ups and action items after meetings

Risk & Issue Management

• Identify delays, risks, or blockers early

• Flag issues proactively to project managers

• Help coordinate solutions across teams

Resource & Budget Support

• Assist with resource allocation across projects

• Track project expenses vs. budget

• Support project managers with planning and reporting

Reporting & Visibility

• Prepare project status reports for stakeholders

• Provide clear updates on:

• Progress

• Risks

• Deliverables

• Support presentations and reporting materials

What Makes You a Strong Fit

• You are highly organized and detail-oriented

• You follow up until things are completed

• You can manage multiple projects without losing clarity

• You communicate clearly and proactively

• You anticipate problems before they escalate

Required Experience & Skills

• 2+ years in:

• Project coordination

• Project management support

• Operations roles

• Experience with project tools like:

• Asana

• Trello

• Monday.com

• Strong proficiency in:

• Google Workspace or Microsoft Office

• Experience with:

• Project documentation

• Reporting and tracking

• Excellent communication and coordination skills

Nice to Have

• Exposure to project management methodologies (Agile, Scrum, Waterfall)

• Experience working with remote or distributed teams

• Background supporting client-facing projects

• Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

• Review project trackers and update timelines

• Follow up with team members on pending tasks

• Coordinate meetings and document key outcomes

• Identify risks and escalate when needed

• Update stakeholders on progress

• Support reporting and project documentation

In short:

You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)

• On-time completion of project deliverables

• Accuracy of project tracking and documentation

• Timeliness of follow-ups and updates

• Reduction in missed deadlines or execution gaps

• Stakeholder satisfaction and communication quality

Why This Role Stands Out

• High ownership across multiple projects

• Exposure to cross-functional teams and client work

• Clear path into Project Manager roles

• Opportunity to build strong operational systems

• Remote flexibility with structured workflows

Interview Process

• Initial Screening Call

• Recruiter Interview

• Client Interview

• Offer & Onboarding

Apply Now

If you:

• Are organized and execution-focused

• Enjoy coordinating teams and timelines

• Thrive in fast-paced environments

This role is a strong fit.