Project Coordinator – Project Tracking & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.
This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.
What You’ll Do
Project Tracking & Coordination
Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
Track deadlines, milestones, dependencies, deliverables, and ownership
Follow up proactively on outstanding tasks
Keep project schedules and trackers accurate and current
Coordinate multiple projects and priorities simultaneously
Communication & Follow-Up
Act as a coordination point between Project Managers, team members, leadership, and stakeholders
Schedule and support project meetings
Capture meeting notes, decisions, and action items
Communicate project updates and follow up on deliverables
Escalate blockers and delays before they impact deadlines
Reporting & Documentation
Prepare weekly project status reports covering progress, risks, blockers, and next steps
Maintain organized documentation in Google Drive, SharePoint, or Confluence
Build and maintain project trackers using Excel or Google Sheets
Ensure project information remains easy to find and up to date
Risk & Resource Tracking
Identify bottlenecks, missed dependencies, and execution risks
Maintain risk and issue trackers
Monitor workloads and resource availability
Review deliverables for completeness before submission
Vendor Coordination
Communicate with vendors and external partners
Track external deliverables and deadlines
Follow up on outstanding requirements and escalate issues when necessary
What We’re Looking For
2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
Excellent written and verbal English communication
Strong documentation and organizational skills
Ability to manage multiple projects and deadlines simultaneously
Proactive approach to follow-up and problem-solving
Availability during U.S. business hours
Nice to Have
PMP, CAPM, Agile, or Scrum certification/in-progress
Familiarity with Agile/Scrum and sprint workflows
Experience in SaaS, Marketing, Professional Services, Construction, or Operations
What Success Looks Like
Projects and milestones stay on schedule
No missed deadlines due to coordination gaps
Project trackers remain accurate and current
Risks and blockers are identified early
Status reporting is clear and consistent
Stakeholders have strong visibility into priorities and progress
Why Join?
Fully remote opportunity
High ownership across multiple projects
Direct exposure to cross-functional teams and leadership
Hands-on experience with modern project management systems
Clear growth path into Project Manager, PMO, or Operations roles
Interview Process
Application Review
Spark Hire Intro Video
Project Coordination Interview
Practical Task – Project Tracker + Status Report
Client Interview
Offer & Onboarding
What Happens After You Apply
Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.
#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs
Pavago is a global offshore recruitment platform that specializes in sourcing, vetting, and placing elite remote talent for businesses seeking A-players at 70% lower costs than traditional hiring. The company combines AI-driven candidate sourcing with human expertise to identify and screen offshore professionals across roles including Sales, Marketing, Admin, Finance, IT Engineering, and Product. Pavago's five-step recruitment process aims to deliver vetted candidates within 21 days, offering ongoing support through payroll management, compliance assurance, training, and seamless onboarding. They serve 150+ businesses and provide flexible pricing options including annual memberships with unlimited placements and per-hire sourcing fees. The company sources talent primarily from Latin America, Pakistan, and South Africa, prioritizing candidates with experience working with U.S.-based companies.
