We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment.
Requirements
Key Responsibilities:
Provide comprehensive executive and administrative support, including calendar
management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking.
Manage day-to-day operational tasks, maintain organized digital filing systems, update
CRM and project management platforms, and assist with process documentation and SOP creation.
Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels.
Conduct initial candidate outreach and screening interviews, schedule interviews,
maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process.
Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling.
Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership.
Assist leadership in workforce planning by identifying staffing needs, building talent
pipelines, and implementing efficient hiring processes that support business growth.
Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes.
Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company.
Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review.
Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time.
Handle confidential business, employee, and candidate information with professionalism and discretion.
Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity.
Provide general administrative support and assist with special projects as assigned by leadership.
Qualifications & Skills:
Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter,
Talent Acquisition Specialist, or similar role.
Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred.
Strong understanding of sourcing techniques and candidate screening processes.
Excellent verbal and written English communication skills.
Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools.
Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.
Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion.
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities while maintaining attention to detail.
Self-starter who can work independently with minimal supervision. Benefits
Why Join Us?
Flexible work-from-home opportunity.
Opportunity to contribute to a growing business by enhancing efficiency and client experience.
Supportive and collaborative work environment.
