Summary
The Research Accounting Specialist supports the financial management of sponsored projects from billing through closeout. This role prepares invoices and reports, monitors outstanding payments, and keeps grant records accurate and up to date. The position works closely with sponsors and internal departments to resolve financial issues and provide supporting documentation. It also helps ensure that sponsored project activity follows applicable sponsor requirements, accounting standards, and institutional procedures.
This position is remote within Texas.
Job Duties
Creates invoices and financial reports for sponsored projects and makes sure they are completed according to sponsor guidelines and due dates.
Checks transactions, account balances, and backup documentation to find discrepancies and determine whether corrections are needed.
Updates grant and financial information in the appropriate systems so records remain accurate and current.
Contacts sponsors about unpaid invoices and helps address billing or payment issues.
Collects and prepares supporting documents for sponsor inquiries, audits, and project closeouts.Keeps financial records and documentation organized and complete for future reference.
Makes sure financial work follows institutional procedures, sponsor terms, and applicable accounting standards.
Performs other job-related duties as assigned.
Minimum Qualifications
Bachelor's degree in Accounting, Finance, Business or related field. Four years of relevant experience may substitute for degree requirement.
No experience required with Bachelor’s degree.
Preferred Qualifications
Prior experience working in a research academic setting or comparable environment, a plus.
High proficiency in Excel.
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine is a major academic medical institution that conducts clinical research and advances healthcare through education and research initiatives. The organization operates multiple research centers, including the Center for Medical Ethics and Health Policy, which focuses on integrating innovative technologies such as AI tools into clinical care. The institution manages sponsored research programs and grants, requiring sophisticated financial accounting and data management systems to support their research operations. Baylor College of Medicine serves as both an educational institution training healthcare professionals and a research organization conducting projects in areas including clinical research, medical ethics, and health policy.
