Senior Talent Acquisition Operations Specialist
Remote, United States OneStream Software LLC
Benefits Offered Vision, Medical, Life, Dental, 401K, PTO
Employment Type Full-Time
Compensation $45,000.00 - $60,000.00 (Range applies to US candidates only) + Benefits/Variable Comp./Equity - Range may vary based on experience.
ABOUT THE JOB
The Senior Talent Acquisition (TA) Operations Specialist is responsible for the execution and administration of key recruitment and pre-boarding activities. This role optimizes Talent Acquisition performance by establishing and overseeing effective workflows, programs, and projects. The Senior TA Operations Specialist partners with vendors and other COEs to ensure workforce strategy and talent acquisition operations remain efficient and productive. This roleplay an integral role in how candidates and new hires experience OneStream.
RESPONSIBILITIES
TA Operations Responsibilities:
- Performing recruiting coordinating duties such as creating offer letters, scheduling interviews, background checks, and campus coordination.
- Standardize a global TA onboarding, training, knowledge development process and function
- Work with the appropriate Communications and Marketing staff to ensure that the OneStream brand and strategy are reflected on all web/social media platforms and in all recruiting materials.
- Support TA Operations Programming (i.e., early in career, Hiring our Heroes, etc.).
- Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices.
- Participate in special projects as a member of the Talent Acquisition team to innovate and continuously improve our processes to ensure we are complying with all company policies and applicable laws and regulations.
- Schedule and coordinate candidate interviews and screens with hiring managers and candidates
Pre-Boarding Responsibilities:
- Manage and maintain the global process of the pre-boarding experience of new hires, and temporary workers.
- Act as the lead Background Investigation specialist to ensure all required background checks are reviewed and completed and maintain account relationship with HireRight.
- Determine new hire’s eligibility of employment by reviewing results of background check investigation.
- Responsible for reviewing and executing adverse action cases with the compliance and legal departments regarding background check results.
- Serve as the SME for all things preboarding and operations through strong, collaborative, and consultative relationships between Talent Acquisition, Talent Development, and Information Technology departments.
- Oversee and maintain equipment orders for new hires, swag for new hires and recruiting, and identify and fulfill team supply needs.
- Reviewing onboarding documents for completion including I-9, E-Verify, Right to Work (EMEA and APAC regions) and work/education verification.
- Review and process employment actions in our HRIS and send corresponding notification letters.
- Ensuring all onboarding is done following standard work and policy, including obtaining all relevant clearances as part of background investigation process.
- Communicate with new hires regarding potential sensitive and PII information or questions about document submission.
- Act as the main point of contact between the new hire and the hiring departments.
- Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others.
QUALITIES OF A SUCCESSFUL CANDIDATE
Formal Education and Certification
- BSc/BA in Human Resources, or 3-5 years of relevant experience within Human Resources or Talent Acquisition departments.
Knowledge and Experience
- Minimum of 3 years of HR/TA experience
- Experience with ATS/HRIS
- Experience in background check reviews and risk awareness
- Exceptional organizational skills
- Working knowledge of Microsoft Office products, with Intermediate Excel skills
- Strong attention to details
- A keen eye for detail and ability to create and maintain processes.
- Excellent time and task management skills, with the ability to prioritize, multitask, and work under shifting deadlines in a fast-paced environment.
Nice to Have
- SHRM or PHR Certification
- Adept at the use of Microsoft Word, Excel, and PowerPoint, including the ability to perform VLOOKUP's, pivot tables, formulas, and audit data, as needed.
- Experience taking end-to-end ownership of projects and programs and driving results with a strong sense of efficiency, accuracy, follow-through, escalations, and confidentiality.
- Demonstrated ability to manage multiple projects and programs with a strong ability to partner with and influence cross functional stakeholders.
- Ability to learn and apply new information.
- Ability and willingness to work extended and flexible hours as needed to accomplish goals.
- Ability to work in a collaborative team. environment and work within aggressive timeframes
Personal Attributes
- Strong reasoning skills
- Self-motivated, self-starter
- Analytical and creative problem-solving skills
- Strong time management skills and the ability to work under pressure with tight deadlines
- Strong customer service skills
- Strong interpersonal and relationship building skills
- Independent thinkers use good judgement
- Ability to think fast on their toes
- Sound decision making skills
- Ability to evaluate pros and cons
- Ability to multitask a variety of projects
- Prioritization skills
- Comfortable communicating with all levels of management
- Legally authorized to work for any company in the United States without sponsorship
WHO WE ARE
OneStream® is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.
OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning. We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day. All in a single, modern CPM platform designed to continually evolve and scale with your organization. To learn more visit www.onestream.com.
WHY JOIN THE ONESTREAM TEAM
- Transparency around corporate structure, salary, and benefits
- Core value of customer success
- Variety of project work (not industry specific)
- Strong culture and camaraderie
- Multiple training opportunities
Benefits at OneStream Software
OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:
- Excellent Medical Plan
- Dental & Vision Insurance
- Life Insurance
- Short- & Long-Term Disability
- Vacation Time
- Paid Holidays
- Professional Development
- Retirement Plan
United States
