Tech. Stack portfolio project manager is responsible to manage the end-to-end co-ordination and timely renewals of licenses across the portfolio. The duties include the following:
Holding accountability for timely renewal of SW licenses, with 9-month window ahead of contract end
Proactively anticipating issues, being resourceful in handling removal of roadblocks, escalating without delay when timeline in jeopardy
Setting up and tracking of all renewals with weekly follow-ups across all platform/tool owners- Leveraging Agile principles, own and run weekly renewals scrum call to ensure progress
Key point of contact to initiate, track and complete the documentation needed for Procurement processes, working with platform owners and leadership:- Procurement engagement form (9 months before renewal)
Deal Review Board (>$200K TCV)
Commercial Excellence Board (>$1M TCV)
Planning and getting documentation done three quarters ahead of renewals; providing operational and budgetary report of progress and status
Partnering with Compliance Lead in the team to document and track Compliance status (CASPR, Infosec, Privacy, Workers Council, Responsible AI, and Data governance) of all platforms / tools- Conduit towards IT to initiate, track and followup compliance and communication
Leading, documenting and governing the Enterprise IT ESP application inventory in alignment with Marketing platforms, tools, owners and updates
Besides overseeing the whole portfolio of SW licenses, as Marketing specialist, covering
Partner Marketing, Events and ThousandEyes SW licenses renewals with the corresponding platform owners
Identifying and centralizing the tracking of cross-charges "In" (i.e. groups outside CMOs reporting line funding Cisco Marketing)
Engaging with IT and Finance teams managing company-wide contracts to ensure proper forecasting and actual billing via cross-charges (e.g. Snowflake, Tableau, GCP, AWS, which require complex calculations and attention to make sure we pay only what we consume replacing Doris)
Continuously improving the SW licenses processes to keep them simple while making them more efficient, passing requirements to the License Governance and Scorecard Automation project manager
Maintaining and managing all POs documentation in consistent naming convention and stored in SharePoint
Maintaining and managing Tech. Stack platforms and licenses Sharepoint info on inventory, processes and key contacts
Handling unexpected requests coming to Tech. Stack team when bandwidth is short Cisco Confidential
For example, reconciling information between teams on budgets for licenses (e.g. between ZBB file, Allocadia, SW licenses data)
