For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
The Business Operations Assistant role with Job Duck offers the opportunity to take ownership of a dynamic and detail focused position that directly supports financial processes and daily business operations. This role combines budget tracking, administrative coordination, and operational support, allowing you to play a key part in maintaining accuracy, organization, and efficiency across internal workflows. You will be responsible for overseeing financial data, supporting leadership with reporting and coordination, and ensuring that day to day operations run smoothly and effectively. Your work will contribute to improved visibility, structured processes, and consistent execution across the organization. This position is ideal for someone who thrives in structured environments, values precision, and takes initiative to enhance processes while maintaining professionalism and accountability.
Responsibilities include, but are not limited to:
Reconcile financial transactions and keep documentation organized and audit ready
Draft and manage routine communications on behalf of the team
Assist with additional administrative projects and evolving business needs
Maintain and manage the company budget, ensuring records remain accurate and up to date
Prepare financial reports and summaries to support leadership decision making
Coordinate invoices and payments with vendors and internal teams
Track income and expenses and identify any discrepancies or concerns
Assist with financial forecasting and planning initiatives
Provide administrative support including scheduling, communication, and documentation
Maintain organized filing systems for financial and operational records
Support leadership with research, reporting, and daily operational tasks
Requirements:
Required Skills
1 or more years of experience in administrative support, bookkeeping, business operations, or related roles preferred
Strong English proficiency with clear and professional written communication
High attention to detail and strong numerical accuracy
Excellent organizational and time management skills
Ability to manage sensitive financial information with discretion
Ability to prioritize tasks and manage multiple responsibilities
Proactive mindset with the ability to identify issues and take initiative
Strong problem solving and analytical thinking skills
Ability to work independently in a remote environment
Collaborative mindset with the confidence to provide feedback and suggestions
Additional Details
Full time remote position
Work schedule aligned with Central Standard Time
Office hours are 8:00 AM to 5:00 PM CST
Business operations and financial support focused role
Minimal call volume expected
High level of written English required
Ability to work independently with minimal supervision
Strong organizational skills with ability to manage structured workflows
Comfortable working with financial data and reporting processes
Tools and Software
Spreadsheet tools: Excel or Google Sheets
Accounting software: QuickBooks, FreshBooks, or similar
Communication tools for internal coordination
Email and calendar management platforms
Work Shift:
8:00 AM - 5:00 PM [CST][CDT] (United States of America)Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
