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Administrative Assistant


United States

Job Description

Bitstamp is the original cryptocurrency exchange.

We started small in 2011, with just two laptops and big aspirations. Fast forward to today and we have grown to serve over 5 million clients across the globe, who benefit from our commitment to security, transparency and regulation. Whether it’s through our intuitive web and mobile apps or arsenal of industry-leading APIs, Bitstamp is where crypto enters the world of finance.

Our success is a result of the innovative ideas, talented individuals, and passion of our team. Together, we have helped shaped the crypto industry and continue to do so. We are always on the lookout for new talent and crypto-curious thinkers who share our passion for the future of finance.

As an Administrative Assistant, you will play a crucial role in supporting our Chief Executive Officer - Bitstamp US & Chief Commercial Officer, Group. You will provide vital administrative and analytical support, ensuring that the executive can focus on strategic initiatives and decision-making. Your responsibilities will range from managing calendars and appointments to preparing reports and organizing travel logistics. You will also handle various administrative tasks, maintain records, draft contracts, and support purchasing activities. Your ability to perform ad hoc tasks and provide operational support will be key to the smooth functioning of our executive's role.

This role is a part-time contractor position.

What you'll do

  • Act as a direct assistant to Chief Executive Officer - Bitstamp US & Chief Commercial Officer, Group
  • Provide administrative and analytical support.
  • Maintain calendar and schedules appointments.
  • Prepare expenses’ and other reports.
  • Support travelling processes, logistics, meeting organization, etc.
  • Establish, revises and maintains files and records.
  • Be responsible for mailing and all forwarding services.
  • Prepare drafts of contracts, and other documents.
  • Support in purchasing.
  • Various ad hoc admin tasks and operational support as instructed.

On day one you'll bring

  • 5+ years of working for c-suite or executive managers with busy schedules.
  • Undergraduate and/or graduate degree or equivalent experience.
  • Knowledge of business administration.
  • Proficiency in MS Office tools.
  • Analytical Thinking, Problem Solving, Organizing and Prioritizing.
  • Attention to Detail, Effective Communication, Flexibility & Agility.
  • Integrity and Trust.
  • Professional working proficiency of English language.

Advice from our career coach

A successful applicant for the Administrative Assistant position at Bitstamp should have a solid background in supporting c-suite executives, possess excellent organizational skills, and be proficient in MS Office tools. Here are some specific tips to help you stand out:

  • Highlight your experience working directly with busy executives.
  • Showcase your attention to detail and ability to prioritize tasks effectively.
  • Emphasize your analytical thinking and problem-solving skills.
  • Demonstrate your proficiency in using MS Office tools, particularly Excel and Outlook.
  • Be prepared to discuss your experience with business administration and supporting executive decision-making.
  • Show evidence of your flexibility, agility, and willingness to handle various ad hoc tasks.
  • Ensure your resume and cover letter reflect your professional working proficiency in the English language.
  • Provide examples of your integrity, trustworthiness, and ability to maintain confidentiality in a corporate setting.

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About the job

Jul 11, 2024


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