Title: AI-Powered Marketing Coordinator
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
We’re hiring an AI-Powered Marketing Coordinator to operate at the intersection of AI, marketing, content, outreach, events, and creative execution.
This is not a traditional marketing coordinator role.
We are looking for someone who naturally works inside AI tools and treats them as the starting point for execution — not just editing assistance. You should be excited about building workflows, experimenting with emerging tools, automating repetitive tasks, and leveraging AI to dramatically increase speed and output quality.
You’ll work directly with leadership and contribute across nearly every external-facing initiative in the business, including podcasts, conferences, books, websites, landing pages, outreach campaigns, presentations, webinars, social media, and client communications.
This role is ideal for someone who thrives in fast-moving environments, learns independently, and enjoys solving problems without needing step-by-step instruction.
Responsibilities
AI Systems & Workflow Development
Work daily inside AI tools including Claude, Codex, OpenClaw, and similar emerging platforms
Build and improve AI-driven workflows, agents, prompts, and operational systems
Use AI to streamline content creation, research, outreach, design, and internal execution
Continuously experiment with new AI tools and identify opportunities to improve operational efficiency
Create repeatable systems that help scale marketing and communication output
Content & Social Media Management
Manage company social media channels end-to-end
Draft and schedule LinkedIn content for leadership and internal stakeholders
Build and maintain content calendars across platforms
Repurpose podcast transcripts into social posts, clips, hooks, summaries, and engagement content
Contribute campaign ideas, content angles, and growth strategies proactively
Podcast Production & Distribution
Coordinate podcast recording logistics including software, setup, audio, and video
Edit podcast episodes and prepare them for publishing
Produce social clips, captions, summaries, and promotional assets from episodes
Manage the podcast workflow from scheduling through final publication
Cold Outreach & Lead Generation
Build and manage LinkedIn outreach workflows and automations
Create and execute cold email campaigns including domain setup and warmup
Build targeted lead databases using tools like Clay and similar platforms
Optimize messaging, targeting, and campaign performance using data and experimentation
Creative & Design Execution
Update and improve website pages and landing pages
Design postcards, event materials, sales collateral, and conference assets
Create polished presentations, pitch decks, and branded documents
Assist with self-publishing projects including Amazon KDP formatting, cover coordination, and logistics
Use tools like Canva, Claude Design, or equivalent platforms to create high-quality visual assets
Email Marketing & Communication
Create and distribute newsletters to leads and clients
Draft professional outbound emails for clients, partners, and prospects
Support nurture campaigns, follow-up sequences, and sales communication workflows
Assist with client gifting and relationship management initiatives
Events, Conferences & Webinars
Coordinate conference logistics, registrations, sponsorships, and deadlines
Manage vendor communication, booth materials, shipping, and travel coordination
Build webinar presentations, outlines, and supporting materials
Support live webinar and event execution as needed
Light Technical Support
Navigate tools like GitHub, Supabase, and Cloudflare comfortably
Handle simple updates including DNS records, configuration changes, and lightweight technical tasks
Collaborate with developers when deeper technical implementation is required
What Makes You a Perfect Fit
You are genuinely AI-native and naturally experiment with emerging tools
You are highly resourceful and enjoy figuring things out independently
You move quickly without sacrificing quality
You are proactive and do not wait for detailed instructions
You enjoy wearing multiple hats across marketing, operations, and creative execution
You are highly curious and continuously self-educate through tutorials, experimentation, and AI-assisted learning
You are excited by fast-growing businesses and high-ownership environments
Required Experience & Skills
Must-Have
Daily hands-on experience with AI tools such as Claude, ChatGPT, Codex, OpenClaw, or similar platforms
Strong ability to build workflows, prompts, automations, or operational systems using AI tools
Excellent written English and strong copywriting ability
Experience managing content, marketing, outreach, or communication workflows
Experience creating social media content, newsletters, outreach campaigns, or marketing assets
Comfortable learning and navigating technical platforms and dashboards independently
Strong organizational and project management skills across multiple concurrent priorities
Experience using Canva, Google Workspace, and presentation tools
Reliable remote work setup with stable internet connection
Self-starter mentality with strong ownership and execution skills
Nice-to-Have
Experience in marketing, communications, operations, or content coordination roles
Podcast editing, production, or audio/video editing experience
Experience with Clay, Instantly, Smartlead, LinkedIn automation, or cold outreach systems
Familiarity with elective healthcare, aesthetics, ophthalmology, medspa, or plastic surgery industries
Experience with webinar coordination and event logistics
Experience with email marketing platforms and newsletter management
Familiarity with GitHub, Supabase, or Cloudflare
Experience with Amazon KDP or self-publishing workflows
Strong understanding of social media growth strategies and audience engagement
Experience using AI tools for design, content scaling, workflow automation, or operational efficiency
What Does a Typical Day Look Like?
A typical day in this role combines AI workflow management, content production, outreach execution, creative work, and operational coordination.
You may start the day by generating LinkedIn content from podcast transcripts using AI tools, then move into editing podcast clips, launching cold outreach campaigns, updating landing pages, preparing webinar decks, coordinating conference logistics, or building workflow automations to streamline repetitive tasks.
This role is highly dynamic and best suited for someone who enjoys variety, rapid execution, and continuous experimentation.
Key Metrics for Success (KPIs)
Consistent execution and improvement of AI-driven workflows
Timely delivery of content, campaigns, and creative assets
Growth and engagement across social channels
Successful podcast publishing and promotional execution
Outreach campaign performance and lead generation results
Operational reliability across events, webinars, and communications
Proactive implementation of process improvements and automation opportunities
Interview Process
Initial Screening Call
Recruiter Interview
Client Interview
Offer & Onboarding
Pavago is a global offshore recruitment platform that specializes in sourcing, vetting, and placing elite remote talent for businesses seeking A-players at 70% lower costs than traditional hiring. The company combines AI-driven candidate sourcing with human expertise to identify and screen offshore professionals across roles including Sales, Marketing, Admin, Finance, IT Engineering, and Product. Pavago's five-step recruitment process aims to deliver vetted candidates within 21 days, offering ongoing support through payroll management, compliance assurance, training, and seamless onboarding. They serve 150+ businesses and provide flexible pricing options including annual memberships with unlimited placements and per-hire sourcing fees. The company sources talent primarily from Latin America, Pakistan, and South Africa, prioritizing candidates with experience working with U.S.-based companies.
