About the ClientOur client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.Why does this role exist?The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.The Impact you’ll make
AI Operations Diagnosis Automation- Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions.
Build and maintain automations (including n8n) and necessary integrations.
Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.
Project Ownership Delivery- Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.
Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.
Produce and maintain clear SOPs, documentation, and dashboards for visibility.
Cross-Time-Zone Coordination Handoffs- Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.
Ensure clear daily summaries, next actions, and owner accountability.
Provide administrative backups as needed (travel, meeting prep, decks, scheduling).
Vendor Stakeholder Management- Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.
Translate strategy into tasks and automations; QA deliverables and close gaps.
Train/enable internal team members and vendors on updated processes and tools.
Executive Partnership- Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.
Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.
Surface risks early, propose solutions, and push projects forward decisively. Skills, Knowledge and Expertise
Required:- Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).
Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).
Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.
Experience collaborating with U.S.-based executives and working Eastern Time hours.
Exceptional communication and an assertive, proactive approach
WFH Set-Up:- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Your Superpowers:- Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.
Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.
Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through. You should apply if...- You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.
You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.
You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.
You care about measurable impact, not activity—your default is to automate, document, and iterate. What to expect...Work Setup:- Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours:- 40 hours per week
Monday - Friday: 9:00 am - 5:00 pm (Eastern Time) Compensation:- $7 per hour
No benefits package included Benefits
Originally posted on Himalayas
