A growing Melbourne-based recruitment business is looking for a Talent Acquisition & Onboarding Specialist to support recruitment delivery and operational workflows.
This role sits at the centre of the recruitment process - helping source great educators, manage candidate pipelines, coordinate compliance documentation, and keep recruitment systems organised and accurate.
You will work closely with the Founder, supporting the operational side of recruitment so they can focus on school partnerships, interviews and placements.
This is the first operational hire in the business, making it an important role with real scope to grow as the company expands.
What You'll Be Doing
Talent Sourcing & Candidate Pipelines
Identify educators across Australia using LinkedIn, job boards, Facebook communities and internal databases
Build structured talent pools for teaching and education support roles
Maintain organised candidate pipelines across multiple roles Candidate Screening
Conduct initial candidate screening conversations
Assess teaching background, qualifications and subject specialisations Understand location preferences and visa or migration considerations Compliance & Candidate Documentation
Coordinate required candidate documentation and compliance checks
Collect identification, registration records and employment history evidence
Ensure candidate files are complete before progressing through the recruitment process Candidate Experience
Maintain professional communication with candidates throughout the recruitment journey
Coordinate interviews and follow up on documentation requirements
Ensure candidate notes and communication are accurately recorded in the system Recruitment Operations
Maintain structured workflows within the ATS platform (JobAdder)
Format resumes and prepare candidate submissions
Schedule interviews and update candidate records Database & Market Research
Maintain clean and organised recruitment records
Support market mapping by researching schools and leadership teams across Victoria
Assist with outreach campaigns and recruitment marketing activities What We're Looking For
Experience supporting recruitment, talent acquisition, or candidate coordination
Confidence conducting candidate screening conversations
Strong organisation and workflow management skills
High attention to detail and disciplined record keeping
Experience using an ATS or CRM (JobAdder or similar preferred)
Excellent written and verbal English communication
Bonus if you have:
Experience in education or healthcare recruitment
Exposure to international candidate documentation
Basic Canva or recruitment marketing support skills
Familiarity with AI tools used to support sourcing or recruitment workflows Why This Role Is Interesting
Work directly with the Founder of a growing recruitment business
Be part of building recruitment operations from the ground up
Gain exposure to sourcing, candidate management and onboarding
Opportunity to grow into broader recruitment responsibilities as the business expands This is a permanent full-time remote role supporting an Australian recruitment business.
If you enjoy organising recruitment pipelines, sourcing strong candidates and keeping systems running smoothly, we'd love to hear from you.
