About the Role:
We're partnering with a well-connected Strategy & Transformation recruitment firm across Sydney, Melbourne and Brisbane. As the team has grown, admin-heavy work has landed on senior consultants' desks - this role exists to take that off their plate by owning interview coordination and candidate/database management.
What you'll be doing:
Scheduling and managing candidate and client interviews across multiple hiring managers, with high accuracy on times, time zones, and details
Owning candidate records - keeping profiles, notes, availability, and status current
Tracking notice periods, preferences, and conversation history so consultants can pick up where they left off
Building longlists for live roles and supporting personalised candidate approach messaging
Reactivating dormant candidates and growing the broader talent pool between live roles
Drafting and posting job ads (Seek, LinkedIn) and tracking ad performance
Providing structured end-of-day updates on progress, blockers, and next steps
You'll be a great fit if you:
Have prior experience in a recruitment coordinator, resourcing, or administrative/VA role, ideally within recruitment or professional services
Have excellent written and verbal English, and answer directly rather than circle around a question
Are highly detail-oriented, especially with scheduling and time zones
Have a track record of proactivity - able to self-manage and raise issues early
Are comfortable with structured reporting and process
Want a long-term, dedicated role rather than freelance or side-gig work
Familiarity with recruitment CRMs/ATS, LinkedIn Recruiter, and scheduling tools
If you're someone who takes real ownership, thrives on getting the details right, and wants a role that grows as the business grows - we'd love to hear from you.
Brennan Sourcing is a Melbourne-based recruitment business specializing in sourcing and placing educators across Australian schools. The company focuses on building talent pipelines for teaching and education support roles, managing candidate compliance documentation, and coordinating recruitment operations. Founded by an entrepreneur building the business from the ground up, Brennan Sourcing partners with schools across Victoria to identify and place qualified educators while maintaining rigorous compliance and candidate experience standards.
