Executive Assistant
Remote | Full-Time | $55,000/year | Flexible Schedule | Monday-Friday
About the Role This role sits at the center of executive operations across two growing behavioral health organizations. You'll work directly alongside our Co-CEOs -- supporting high-level priorities, managing critical administrative functions, and jumping into projects that span finance, contracts, credentialing, and systems. The right person learns fast, brings structure to ambiguity, and takes ownership without needing to be closely managed. No two days look the same and that's the point.
Backgrounds that translate Medical Administrative Support
Healthcare or Behavioral Health Operations
Office or Practice Management
Executive or Department Coordination
What You'll Do
Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs
Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization
Review, organize, and maintain contracts, agreements, and sensitive organizational documents
Support medical credentialing processes and documentation across both organizations
Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org
Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue
Build and maintain Excel trackers, reports, and operational spreadsheets
Contribute to special projects as organizational needs evolve
Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination
What We're Looking For
2+ years in a medical administrative, operations, or executive support role
Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus
Functional Excel skills with the ability to learn more on the job
Highly independent and self-directed, with the ability to manage competing priorities without much guidance
Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work
Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates
Discreet with sensitive information and steady under shifting priorities
At AWA and PRC, the work is meaningful, and so are the people doing it. This isn't a role where you clock in and disappear. You'll sit close to leadership, see how decisions get made, and have a real hand in keeping two behavioral health organizations running at their best. If you want a stable role with room to plant roots, interesting work, and the kind of trust that builds over time, this is it.
Learn More: Adolescent Wellness Academy
