CEO of longstanding, respected and growing hospitality company seeks a highly proactive, tech-savvy Executive Assistant to organize his full days and stewardship of his business. This is a hands-on, collaborative role supporting a kinetic executive who ensures his clients get high-touch service from him directly, including daily field visits. He needs an assistant who will continually anticipate needs, balancecompeting priorities, and ensure nothing falls through the cracks.
This candidate must be exceptionally organized, responsive, and resourceful. You should know what is coming next, remind the CEO of his commitments each morning and as the day unfolds, and keep projects moving forward without oversight. Also: strong communication skills, diplomacy, excellent follow-through, and the desire to build a long-term partnership
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Requirements
4+ years of experience supporting a founder, CEO, or senior executive in a fast-moving environment
Exceptional organizational and project management skills
Advanced proficiency with Microsoft Outlook, calendars, email management, and productivity tools
Strong technology skills with the ability to quickly learn new platforms and systems
Excellent written and verbal communication skills
Highly responsive during working hours and facility operating in a real-time environments
Proven ability to manage multiple priorities simultaneously without missing details
Strong follow-up skills and commitment to closing loops on outstanding items
Professional, confident, and comfortable working with a direct communication style
Demonstrated longevity and stability in previous positions
Responsibilities
Own and manage the CEO’s calendar, including client visits, internal meetings, travel, and establishing priorities
Prepare the CEO’s daily and longer-term agendas, reminders, meeting materials, and key priorities
Manage follow-ups from client visits and ensure commitments are communicated, assigned, and completed
Track sample requests from initiation through delivery with associated status updates
Maintain visibility on all active projects, deadlines, and commitments
Surface issues, delays, or potential conflicts before they become probl
Act as a communication hub between the CEO and internal teams
Prioritize incoming requests and help ensure the CEO remains focused on the highest-value activities
Manage travel arrangements and logistics as needed
Draft correspondence, coordinate meetings, and support day-to-day executive operations
Build systems and processes that improve efficiency, communication, and accountability across the organization
Maintain strong client-facing professionalism and support key relationship management efforts
M-F 8am-5pm
$90K-$120K/year (based on experience) + health benefits and 401(k)
Palm Beach Gardens, FL - Remote (but must be in area)
