Role Overview
We are looking for a highly entrepreneurial, assertive Executive/Personal Assistant to act as the central nervous system for two founders. You are the gatekeeper and the "finisher" who ensures nothing drops between the cracks of our consulting business or personal lives. This is a role for a proactive problem-solver who thrives in low-structure environments. Key Responsibilities
Business Operations: Manage complex calendars and inboxes; own task tracking and documentation in Notion and Google Drive.
Recruiting & Vendor Management: Lead the end-to-end hiring of contractors on Upwork; vet candidates, negotiate rates, and manage deliverables.
Project Management: Drive small-to-medium projects from A-Z; flag risks before they become blockers.
Financial Coordination: Act as the liaison for bookkeeping (Zoho) and personal budgeting (YNAB) contractors; perform quality checks on categorization and deadlines.
Personal Logistics: Complete "Life Admin" including household staff coordination, travel itineraries, grocery/supply ordering, and vendor research.
Qualifications
3–4+ years supporting founders in startups or high-growth agencies.
Assertive Communication: Ability to push back on founders and ask clarifying questions to prevent rework.
High discretion and experience managing both professional and personal "sensitive" data.
Proficiency in Notion, Google Workspace, and Upwork.
Why Join Assist World?
100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER.
Assist World is a virtual assistant staffing company that places remote administrative professionals with clients across various industries. The company serves diverse clients including a long-established mobile swim school in Florida and a luxury jewelry design business. Assist World matches detail-oriented virtual assistants with roles involving scheduling, client communication, appointment coordination, and operational support. The company emphasizes remote work flexibility and offers performance-based bonuses to incentivize quality service delivery.
