Executive Assistant to the CEO

About Invisible

Invisible is the operations innovation company transforming how companies are built and run.

We are a tech-enabled service providing solutions to the world’s most complex business problems. Driven by our proprietary process orchestration platform, we seamlessly integrate advanced AI and automation with a global network of over 3,500 experts. This powerful combination delivers new capabilities and eliminates barriers to execution for our clients, unlocking unprecedented efficiency, scale, and growth opportunities.

Invisible has experienced exponential growth, quadrupling in size year over year for the past three years. At the beginning of 2024, we surpassed an Annual Recurring Revenue (ARR) of $100 million and continue to grow at speed. Operating as a profitable business, we maintain near complete ownership, with a firm foundation built on creating long-term shareholder value. We are excited to create paths to ownership for our specialist roles, providing opportunities for significant personal, professional, and financial growth.

About The Role

The Executive Assistant (EA) will play a critical role in ensuring the efficiency and effectiveness of our CEO’s day-to-day activities. This position is designed for a seasoned professional who excels in a high-growth, fast-paced environment and is adept at managing complex schedules and strategic initiatives. Reporting directly to the CEO’s Chief of Staff, the EA will handle a variety of tasks ranging from administrative support to high-level strategic projects. This role offers significant career growth opportunities, as you will gain deep insights into the operations and strategic direction of a rapidly scaling tech company.

What You’ll Do

• Efficiently manage the CEO’s schedule, prioritizing meetings, and ensuring optimal time allocation.
• Prepare agendas, collect and organize relevant materials, and take detailed meeting minutes.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication flow.
• Assist with strategic projects, including research, analysis, and drafting documents or presentations.
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.
• Track and follow up on key action items and ensure timely completion of tasks.
• Plan and coordinate events, meetings, and conferences.
• Maintain and organize important documents and files, ensuring easy accessibility.

What We Need

• Minimum of 6-7 years of experience as an Executive Assistant supporting C-suite executives, preferably in high-growth tech environments.
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom.
• Ability to thrive in a remote, fast-paced, and constantly changing environment.
• Strong attention to detail and a proactive approach to problem-solving.
• Flexibility to work hours (ideally Pacific Time) that overlap with the CEO’s schedule, on occasions extending into the evenings.

What’s In It For You

We believe in recognizing exceptional work with exceptional benefits. That’s why we empower our Specialists to work remotely around the world on a schedule that suits their lifestyle.

Compensation:

• Base Salary Range: $100,000 - $130,000

The amount listed above is the expected annual base salary range for this role, subject to change.

Country Hiring Guidelines:Invisible hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Privacy Policy: All candidates and residents of California may visit our Recruitment Privacy Policy and Notice at Collection here.

Accessibility Statement:We are committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at [email protected].

Equal Opportunity Statement:We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law. You may view Invisible Pay Transparency Policy, and Equal Employment Opportunity is the Law notice, by clicking on the corresponding links.

Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us.