As GivePower’s Executive Assistant, you are responsible for supporting the organization’s president to maximize her efficiency and effectiveness. You’ll also support other department heads. Specifically, you’ll work with the human resource team in recruiting purpose-driven, skilled teammates and prepare an excellent onboarding experience for them. You’ll also work closely with the entire leadership team in preparing documentation packages that meet our grant fulfillment requirements. The optimal candidate will have a knack for juggling many projects and can prioritize effectively to ensure urgent matters are readily addressed. You are adept at communicating both verbally and in writing and have a high level of skill in using Excel and PowerPoint. Your proactive organizational skills and attention to detail are greatly valued by others. You’ll work directly with key decision-makers inside and outside of the GivePower team. As a key ambassador for our organization, you’ll develop and share a deep understanding of our work stimulating the passion in others to join us in serving those in need around the world.
Essential Job Duties & Responsibilities:
- Assist in creating and managing strong relationships with GivePower’s donors
- Gather documentation and organize grant fulfillment packages in a timely manner
- Implement a coordinated strategy of tracking our fundraising pipeline
- Assemble monthly reporting decks with the leadership and creative team
- Book complex travel and manage expense reporting
- Prepare and follow up on project execution plans
- Represent GivePower in a professional, authentic and timely way with all stakeholders
- Anticipate potential challenges and exercise resourcefulness in recommending resolutions
- Partner with leadership team members and vendors in creating team events
- Assist in screening new hire candidates
- Prepare onboarding plans for all new hires that create amazing experiences for them
- Complete additional tasks, as needed, that could be personal in nature
Required Skills, Knowledge & Abilities:
- Bachelor’s degree
- Minimum 2 years of experience as an Executive Assistant or similar role
- Strong skills in Outlook, PowerPoint, and Excel; SharePoint, RAMP and Slack a plus
- Experience in sales, business development or fundraising
- Strong work ethic with ability to be productive in a remote work environment
- Excellent written and verbal communication skills a must
- Ability to manage multiple projects simultaneously while maintaining focus on key priorities
- Strong interpersonal skills and ability to work with diverse cultural backgrounds
- Demonstrated command of all social media technology and operation
- Exceptionally strong and efficient organization skills
- Quick responsiveness and dedication to forecasting and meeting deadlines
- Positive attitude with professional, engaging demeanor and mature sense of discretion
Additional Information Regarding Job Duties and Job Descriptions:
Job duties include additional responsibilities as assigned by one's supervisor or other managers related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and other skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
If you are an extraordinary professional who thrives in a collaborative work culture and values a rewarding career, then we want to work with you! Apply today!
United States
