This is a remote position.
We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities.
The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.
Key Traits for Success:
Thrives under pressure and enjoys a fast-paced environment
Exceptional task management and organizational skills
Comfortable asking clarifying questions to multiple team members
Self-confident with a proactive mindset
Takes ownership of responsibilities and drives execution
Direct communicator who can handle strong personalities
Open to feedback and focused on growth
Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
Well-spoken, professional, and client-service minded
Strong problem-solver who anticipates needs without being asked
Systems & Tools You’ll Use:
Google Suite (Docs, Sheets, Forms, etc.)
Dotloop (Transaction Management)
Follow foUp Boss (CRM)
Todoist (Task Management)
SWIFT (Listing Management Platform)
PadSplit Marketplace (Listing Platform)
Responsibilities Include (but are not limited to):
Listings Support:
Create Google Drive folders for all listings and pull required documents
Prep listing agreements and documents in Dotloop
Data entry and preparation of listings in SWIFT
Grow into responsibility of pushing listings live
Finalize listing setup post-launch
Track and monitor paperwork and signatures
Maintain monthly financial reports for PadSplit properties
Keep all team and seller inventory spreadsheets updated
Collect showing feedback and communicate with team and sellers
Notify occupied properties of showings (Padsplit properties)
Organize incoming offers on listings
Maintain PadSplit Marketplace listings
Execute listing checklists for all active properties
Reverse prospecting tasks as needed
Manage Follow Up Boss Deal Board for seller transactions
Additional Support:
Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
Manage and assign incoming Padsplit Marketplace leads
Support general team operational needs
Requirements
Ideal Candidate Has:
Real estate experience in the state of Georgia
Strong working knowledge of Google Suite tools
Experience using CRM systems like Follow Up Boss
Ability to learn new platforms quickly
Highly organized with utmost attention to detail
Strong communication skills, both written and verbal
Ability to prioritize and multi-task in a fast-paced environment
A solutions-oriented mindset Benefits
Expert VA provides executive-grade virtual assistant services designed for CEOs, founders, executives, and business owners who need strategic support beyond task completion. The company offers specialized services across revenue generation (appointment setting, lead generation, ISA/OSA), operations (CRM management, accounting support, transaction coordination), and client experience (customer support, digital marketing, social media management, e-commerce support). Each virtual assistant is rigorously vetted, trained, and certified through the Expert VA Academy, then strategically matched to clients based on their specific goals, workflows, and culture. The company emphasizes alignment-first execution, professional polish, and strategic awareness, backed by a 95% client retention rate and dedicated account management for ongoing performance optimization.
