Manager, AP Contributions

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew

About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Manager, AP Contributions

Regular Full-Time

Position Overview

This position oversees general activities relating to payments and reporting to unions, guilds, and fund offices. The Manager AP Contributions directs a team of AP Contributions Coordinators responsible for the timely processing of payments for Pension, Health & Welfare and Work Dues. He/She is expected to have strong accounting skills, a high level of knowledge of union rules regarding contributions and excellent communication skills. This position also works closely with the Labor Relations and Payroll teams.

Responsibilities

• Ensure timely processing of weekly and monthly contribution dues
• Address escalated internal and external concerns in a timely manner
• Analyze reporting requirements and develop requirements specifications for programming, testing criteria and acceptance testing of the outcomes
• Collaborate with IT team on reporting requirements and requests to enhance existing contribution reports to improve team efficiency
• Review current processes and identify opportunities for improvement and streamlining
• Track and manage AP contributions ticketing system which includes but is not limited to, ensuring accurate data is captured, tickets are properly assigned, escalated, and resolved timely (i.e., Salesforce)
• Identify and address root causes of issues causing reporting errors or discrepancies as reported by unions, coordinate with appropriate payroll teams if additional actions are required
• Maintain up to date desktop procedures and provide user training
• Act as the point person for all payroll adjustments related to contributions
• Prepare and publish internal reporting pertaining

1. 1. Outstanding invoices
   2. AP debits (payroll adjustments, overpayments, etc.)

• Ensure that AP debits (e.g. overpayments to unions, guilds, and fund offices) are accurately tracked, providing timely periodic reporting and collection of amounts due
• Provide quality service to internal and external customers
• Other projects may be assigned

Qualifications

• Bachelor’s degree or equivalent work experience preferred
• 5+ years of experience working with unions, guilds, and fund offices preferred
• Excellent oral and written communication ability
• Ability to work towards team and individual goals
• Must exhibit sense of urgency regarding client servicing
• Flexibility to shift priorities as needed to service the team’s clients and needs
• Self-motivated, organized, must be able to work independently and track unresolved issues
• Proficiency with Microsoft Office – Excel and Word
• Proficient knowledge and utilization of payroll systems and ERP (Oracle preferred)

Special Work Conditions

• Sedentary – involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Benefits

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted.

CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.