Office Administrator

Vacature: Office Administrator (Parttime – Remote)

Will you become the administrative backbone of JK Belgium?

JK is a leading European company specialized in innovative floor heating systems. From various locations across Europe, we work daily on high-quality solutions for our customers. For our Belgian organization, we are seeking a structured and proactive Office Administrator to support us on administrative, HR, and organizational matters.

This role is ideal for someone who enjoys working independently, maintaining oversight, and gets energy from a varied role. You work mostly from home and are the first point of contact for many internal administrative processes.

Jouw rol

As Office Administrator, you ensure that our Belgian organization runs smoothly from an administrative perspective. You support both daily business operations and HR processes and are responsible for monitoring procedures, documentation, and compliance. No day is the same. You switch between administration, HR, safety, communication, and general management support.

Tasks

Office Management

• Processing incoming correspondence and emails.

• Managing documents, contracts, and company administration.

• Supporting with quotations, invoicing, and general administration.

• Maintaining company documentation and archives.

• Organizing appointments and administrative support for management.

Human Resources

• Management of personnel files.

• Responsible for maintenance of BambooHR, Geodynamics, and Officiënt.

• Supporting onboarding and offboarding of employees.

• Drafting and managing employment contracts and HR documentation.

• Keeping track of leave, absences, and personnel data.

• Supporting recruitment and selection.

Policies & Compliance

• Drafting and managing company policies.

• Maintaining personnel handbooks.

• Ensuring current documentation in compliance with Belgian legislation.

• Supporting GDPR-related administration.

Health & Safety (Preventie)

• Supporting Health & Safety administration.

• Maintaining risk analyses and safety documentation.

• Planning training sessions, toolbox meetings, and certifications.

• Maintaining contact with external prevention services if needed.

General support

• Maintaining contact with suppliers and external parties.

• Supporting the Belgian management.

• Thinking along about process improvements.

• Identifying administrative improvement points.

Who are we looking for?

You are an independent, accurate, and reliable administrative professional who enjoys taking on responsibility.

Votre profil

You are an autonomous, rigorous, reliable, and organized person who appreciates taking on responsibilities and knows how to work independently.

Nous recherchons une personne qui possède :

• Un niveau Bachelier ou une expérience/formation équivalente.

• Minimum 3 ans d’expérience dans une fonction administrative, RH ou similaire.

• Une excellente maîtrise du français et du néerlandais.

• Une bonne maîtrise de l’anglais.

• Une bonne connaissance de Microsoft Office 365.

• Experience with HR systems such as BambooHR, Geodynamics, and Officiënt is an asset, but is not essential.

• De solides compétences organisationnelles et administratives.

• Une grande discrétion dans la gestion d’informations confidentielles.

• La capacité à travailler de manière autonome, notamment en télétravail.

Ce que nous vous offrons

• Une fonction à temps partiel d’environ 20 heures par semaine.

• Un horaire privilégié du lundi au vendredi, de 07h00 à 11h00.

• La possibilité de travailler entièrement ou majoritairement à distance.

• Un haut niveau d’autonomie et de responsabilités.

• L’opportunité de rejoindre une organisation internationale en pleine croissance.

• Un salaire conforme au marché et adapté à votre expérience.

• The opportunity to actively contribute to the professionalization and development of JK Belgium.

• Un environnement de travail flexible, informel et entrepreneurial.

Ce qui vous caractérise

• Vous êtes organisé(e) et savez garder une vue d’ensemble.

• Vous communiquez facilement avec des interlocuteurs aux profils variés.

• You are proactive and identify tasks to be completed before you are asked to do them.

• Vous aimez améliorer les processus et trouver des solutions.

• Vous êtes précis(e), fiable et orienté(e) solutions.

• You appreciate a versatile role in which you can truly make an impact.

Intéressé(e) ?

Are you the versatile and organized person who wishes to contribute to the development of our Belgian organization?

Send us your CV along with a brief cover letter explaining why you think you are the ideal person to join JK Belgium.

JK Belgique

« Local People. Local Customers. One JK. »

Évolution du poste

This role could, in the long term, evolve into a broader role including notably responsibilities in Finance, Operations Support, or Office Management for several countries, depending on the development of the organization and the profile of the candidate.