Position:Onboarding Project Manager - Marketing
Department: Client Delivery
Reports to: Operations Director
Role
The Onboarding Project Manager - Marketing is responsible for overseeing the onboarding, coordination, and launch of client marketing funnels and paid advertising campaigns for our Scale clients.
This role ensures that each client strategy moves efficiently from planning to execution by coordinating all required assets, managing team collaboration, and maintaining clear communication with clients throughout the onboarding and launch process.
The Onboarding Project Manager acts as the central project manager for client marketing builds — ensuring all components of the funnel and advertising strategy are completed on time, approved by the client, and launched with excellence.
Responsibilities
Client Onboarding & Project Management
➔ Manage and oversee the onboarding process for new clients to ensure a seamless and professional experience ➔ Take the approved client strategy and convert it into clear project plans and tasks for execution using Asana ➔ Create and manage all onboarding and build tasks in Asana so the team has clear direction and deadlines ➔ Coordinate all moving parts required to build and launch a client’s funnel and ads ➔ Maintain organization across multiple clients and projects simultaneously while ensuring deadlines are met ➔ Identify opportunities to streamline and improve onboarding and launch processes
Funnel & Asset Coordination
Task out all required funnel components to the appropriate team members including:
◆ Funnel copy
◆ Funnel design
◆ Funnel tech build
◆ Email automation ◆ Ad copy and ad creative
Ensure all funnel elements align with the client’s strategy and offer positioning ➔ Bring together all completed assets and confirm readiness for launch ➔ Review deliverables before client submission to ensure quality and clarity
Team Collaboration
Coordinate and manage the execution of projects across the following team members:
◆ Copywriter
◆ Graphic Designer
◆ Funnel Tech / Builder
◆ Ads Manager
Ensure each team member has clear expectations, timelines, and deliverables
Proactively follow up on deadlines and keep projects moving forward
Communicate updates and blockers quickly so solutions can be implemented
Client Communication
Serve as the primary point of contact during the onboarding and build phase
Manage client communication related to project progress, deliverables, and approvals
Present completed assets to clients for review and approval
Gather feedback and coordinate revisions with the team when necessary
Ensure the client experience is organized, efficient, and positive
Launch Coordination
Confirm all funnel and advertising assets are completed, approved, and ready for launch
Coordinate with the ads manager to ensure campaigns are launched successfully
Ensure all funnel tracking, links, and automations are functioning correctly prior to launch
Move clients from onboarding to active campaign management as efficiently as possible without sacrificing strategy depth or quality
Results
Client funnels and advertising campaigns are launched quickly and efficiently after onboarding
All required assets are coordinated and completed on time by the team
Clients experience a seamless, professional onboarding and launch process
Communication between the client and internal team is clear, proactive, and organized
Team members have clear direction and deadlines for every project task
No deadlines or deliverables fall through the cracks
Multiple client projects can run simultaneously without loss of organization or quality
Funnels and ads are launched only after meeting quality standards and client approval
Processes for onboarding and launching clients continually improve and become more efficient
Requirements
2+ years of experience in digital marketing, project management, or marketing coordination
Solid understanding of marketing funnels, online offers, and paid advertising systems
No struggles with being inside a high pressure, high performance environment
Ability to see how all pieces of a funnel fit together from strategy to execution
Strong project management and organizational skills
Experience managing multiple projects or clients simultaneously
Ability to coordinate and delegate tasks to multiple team members
Strong attention to detail and commitment to quality
Excellent written and verbal communication skills
Proactive problem-solving mindset and ability to move projects forward independently
Experience with project management software (Asana preferred)
A passion for organization, systems, and improving operational efficiency
Ability to maintain urgency and move projects forward quickly without sacrificing quality
A collaborative mindset and ability to work effectively across teams
Salary: $28 – $30 / hour
Embodied Marketing is a marketing agency that specializes in building and launching client marketing funnels and paid advertising campaigns for their Scale clients. The company focuses on coordinating the end-to-end execution of marketing strategies, from planning through campaign launch, with a dedicated team of copywriters, designers, funnel builders, and ads managers working collaboratively on client projects.
