PMO Officer - London - National Security

BAE Systems Digital Intelligence is home to 4,500 digital, cyber and intelligence experts. We work collaboratively across 10 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

BAE Systems Digital Intelligence is home to over 4,800 digital, cyber and intelligence experts. We work collaboratively across 16 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

We are looking for an experienced PMO Professional to join our team following continuous growth and success in the UK Government and Law Enforcement sectors based in London. Behind great solutions there are great people: our employees. We pride ourselves on being able to solve some of our customers’ most complex problems. Our people are what differentiates us, they are ingenious, innovative and dedicated. We have a mix of generalists and specialists and recognise that this diversity contributes to our success. In general, we work in teams. We recognise the benefits of forming teams from a mix of disciplines, which allows us to come up with balanced, high quality solutions.

As a key member of our Project Management community, you’ll be working with our National Security Customers to build systems that support their core mission capabilities. You’ll work as part of empowered, autonomous teams with regular contact with end-users to flexibly and efficiently design, develop, deploy and maintain applications and services.

We work hard and often go the extra mile, but we recognise people’s efforts and that everyone has a life outside of work. We encourage people to speak up if they want to rotate to a new project in support of career development, or even just to face a new challenge. Our breadth across the UK Government and Law Enforcement sectors provides diverse opportunities for our people to develop their careers in new areas of expertise or with new clients. This opportunity will provide favourable progression into becoming a qualified Project Manager as you develop throughout the year.

Role Summary

The purpose of the PMO Professional is to set up, operate and assure the processes directly associated with the core competencies of PM&C (Planning, Monitoring & Controls):

• • Financial Cost Estimating
  • Work content and scope
  • Time scheduling and phasing
  • Financial Budgeting and Cost Management
  • Managerial Analysis
  • Change Management

PMO duties & responsibilities:

• • Comprehensive support to portfolios, programmes and projects as set by local PMO conditions
  • Facilitation of monthly governance processes
  • Complete project set up and close down tasks
  • Management of monthly project finance activities

The PMO Professional may also set up, operate and assure aspects of Project Management Integration such as Risk & Opportunity Management. PMO will deliver ongoing management of a project, programme or portfolio to contract (external or internal) ensuring appropriate capability in place to maximise team performance, delivering to the key project, programme, portfolio measures such as schedule, quality, scope, financials and client satisfaction, while following the internal BAE delivery assurance processes (and if appropriate external assurance processes).

Key Skills:-

• A PMO Professional is expected to have an awareness of the project management lifecycle, financial monitoring duties and work independently in the application of these activities across portfolios, programmes and projects.
• Mobilise and build required capability including the best available resources on contract award, maintaining this approach throughout project execution, providing leadership to project and programme based staff, with management of suppliers, subcontractors and associates where required.
• Build and maintain relationships with key stakeholders (external and internal customers) and actively manages the customer’s expectations through appropriate communications, reporting, assurance and governance.
• Shaping and planning of the project, programme or portfolio including the overall schedule and governance with selection and/or application of appropriate methodologies, processes and tools; refining and enhancing the project, programme or portfolio schedule, resources, estimates and costs to complete and the execution against an agreed schedule, milestones and cost baseline.
• Pro-active management of internal and external key project, programme or portfolio controls including (but not limited to) RAID, financials (including margin, forecast costs to complete, technical and management contingency, revenue and capital cost), quality, scope and schedule performance, ensuring delivery of the agreed scope against the agreed contract, acceptance criteria, SLAs and change requests.
• Continued refinement and enhancement of the project, programme or portfolio schedule, resources, estimates and costs to complete and the execution against an agreed schedule and cost baseline.
• Ensure that effective internal delivery governance (i.e. PRBs/EPRBs), delivery assurance (i.e. LCM) and standard reporting processes (i.e. Delivery Reporting Tool, Project Forecast) are adhered to.
• Support to the sales and account management team in renewals, extensions and business development cross-selling opportunities.
• Close down of the project, programme or portfolio at the end of an engagement, including personal performance reviews, project lessons learned and harvesting of reusable collateral (i.e. improved propositions, updated processes, reusable modules).

How do we support you:-

• Work-life balance is important; you’ll get 25 days holiday a year and, via our flexible benefits package the option to buy/sell and carry over from the year before
• Our flexible benefits package includes dental insurance, a competitive pension scheme, cycle to work scheme, taste cards and more
• You’ll have a dedicated Career Manager to help you develop your career and guide you on your journey through BAE
• Don’t know a particular technology? Your learning and development is key to your future career
• You’ll be part of our bonus scheme
• You are welcome to join any/all of our Diversity and Support groups. These groups cover everything from gender diversity to mental health and wellbeing.

Due to the projects you’ll work on, and the clearances required, you will be required to work from a secure site (office) location (depending on project commitments). This role is predominantly remote working, but will entail on-site visits into London 2-3 days a month. The clearance level you’ll be required to achieve is SC. The clearance vetting process will take place over the course of the on boarding programme and will be managed by BAE Systems Shared Services.

Life at BAE Systems Digital Intelligence

We are embracing Hybrid Working. This means you and your colleagues may be working in different locations, such as from home, another BAE Systems office or client site, some or all of the time, and work might be going on at different times of the day.

By embracing technology, we can interact, collaborate and create together, even when we’re working remotely from one another. Hybrid Working allows for increased flexibility in when and where we work, helping us to balance our work and personal life more effectively, and enhance well-being.

Diversity and inclusion are integral to the success of BAE Systems Digital Intelligence. We are proud to have an organisational culture where employees with varying perspectives, skills, life experiences and backgrounds – the best and brightest minds – can work together to achieve excellence and realise individual and organisational potential.