Project Coordinator - Remote (WFH)

Team Cognitive/CivitasDX is seeking a detail-oriented and proactive Project Coordinator to support our IT Project Manager. The ideal candidate will assist in the coordination and administration of Web Development project activities, including documentation, communications, gathering requirements, scheduling meetings, task tracking, and the creation of presentations. This position is a crucial role, which will directly assist in ensuring that projects are completed on time, within scope, and in alignment with organizational goals.

Responsibilities Include:

• Directly assist the Project Manager in decomposition of the Product Backlog with user story, tasks, and other Azure DevOps items.
• Assist in the creation, management, and updating of project documentation, including project plans, status reports, meeting minutes, standard operating procedures, Azure DevOps Wiki area, and other related materials.
• Monitor project tasks, milestones, and deadlines using tools such as Azure DevOps to ensure timely completion. Update task tracking systems and report on progress to the IT Project Manager and stakeholders.
• Prepare and edit PowerPoint presentations for project meetings, stakeholder updates, and other project-related communications.
• Facilitate effective communication among project team members, stakeholders, and customers. Schedule meetings, prepare agendas, and follow up on action items.
• Assist in the coordination of project resources, including scheduling team members and managing resource allocation.
• Track and document project risks and issues, escalating them to the IT Project Manager as needed.
• Provide general administrative support to the project team, including managing project files, organizing project-related events, and ensuring that all project documentation is properly archived.
• Assist in tracking project budgets and expenditures, ensuring that the project remains within financial constraints.
• Support the IT Project Manager in ensuring that project deliverables meet quality standards and requirements.
• Suggest and implement process improvements to enhance project coordination and efficiency.

Technical Skills:

• Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, Word, and Lucid Chart and/or Visio, if possible.
• Experience with project management software such as Jira or Azure DevOps, with a solid understanding of Scaled Agile Framework practices.
• Strong verbal and written communication skills, with the ability to convey information clearly and concisely.
• Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Ability to anticipate potential project challenges and proactively address them.
• Collaborative mindset with the ability to work effectively in a team-oriented environment.
• Excellent time management skills, with the ability to prioritize tasks and meet deadlines.

Preferred Qualifications:

• Experience in the IT industry or working on IT-related projects.
• Understands fundamental IT concepts and process, which include software development lifecycle, on-premises SQL databases, Azure Cloud, and Application Programming Interfaces (API)
• Familiarity with Agile methodologies, including Scrum or Kanban.

Required Education, Experience, and Clearance:

• Education: Bachelor’s degree in Information Technology, Business Administration, or a related field preferred.
• Experience: Minimum of 2 years of experience in a project coordination role, preferably within an IT environment.
• Ability to obtain a VA Position of Public Trust – Medium Background Investigation (MBI)