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Project Manager, Communications

Wikimedia Foundation logo

AE, AO + 91 more
Base Salary
70k-108k USD
Wikimedia Foundation

Job Description


The Wikimedia Foundation is looking for a Project Manager for the Communications department of the Wikimedia Foundation. Reporting to the Senior Manager of Program Management, you will work closely with multiple teams and departments on projects that support the Foundation's annual plan and its related strategies.

You will join a small, strong, experienced team focused on effectiveness—a key annual plan goal. Your work will help to support and extend the capabilities of the 50+ members of Wikimedia’s Communications department. You will project manage cross-team initiatives and support our collective work, liaising regularly with and across the Communications department’s teams, and acting as a supportive project partner to writers, designers, marketers, PR/media, and movement communications specialists.

This is a remote position working with colleagues in the USA, the UK, Europe, Africa, Asia, and Southeast Asia.

You are responsible for:

  • Collaborating closely with the Senior Manager of Program Management and assisting the department’s project managers on various projects, initiatives, and campaigns
  • Triaging incoming work requests in Asana, ensuring that projects are picked up by appropriate teams and individuals, assisting with, and tracking their progress to completion
  • Creating project roadmaps, assisting with negotiating project scopes, establishing project team norms, helping to define team roles and responsibilities and decision-making frameworks, identifying stakeholders, scheduling regular project meetings, and determining and clearly communicating roadblocks, challenges, and dependencies.
  • Supporting healthy team dynamics and a culture that welcomes diverse perspectives while driving multiple, smaller projects to completion
  • Documenting project work and running retros to identify best practices that lead to dependable, successful, on-time completion
  • Tracking and reporting relevant qualitative and quantitative metrics
  • Ensuring individuals and teams understand their commitments to goals and to each other; upholding a culture of belonging and accountability
  • Helping project teams balance challenging work and workloads against the tendency toward scope creep and perfectionism

Skills and Experience:

  • 2+ years of experience in project management, or related roles
  • 2+ years of experience working remotely with a distributed team
  • Experience using Asana, our project management software, and the Google suite
  • Strong project management skills: prioritization, organization, planning, time management, stakeholder management, facilitation, problem solving, and decision-making
  • Familiarity and comfort with different communication styles, experience with various cultures and projects crossing multiple time zones
  • Ability to anticipate risks, build relationships and trust, influence without authority, and effectively enforce accountability
  • Dependable and flexible interpersonal communication skills
  • Experience and comfort with ambiguity

Qualities that are important to us:

  • Mission-driven—belief in the Wikimedia mission.
  • Openness and curiosity—interest in working on new and interesting communications problems in complex, public, and collaborative ways.
  • Team-oriented—naturally inclined toward collaboration and the belief that success includes everyone.
  • Intentionally inclusive—motivated by high standards, reflecting the values related to participation, equity, and diversity in global movements.
  • Resilience—commitment to working positively toward outcomes, willingness to change course when warranted.
  • Creativity—thoughtfulness in complex situations, appreciation of creative mentalities, work patterns, and approaches.

Additionally, we’d love it if you have:

  • Experience working in an international organization with a distributed workforce
  • An understanding of the value of neurodiversity
  • Fluency in languages in addition to English
  • Non-profit experience

About the Wikimedia Foundation

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

The Wikimedia Foundation is a remote-first organization with staff members including contractors based 40+ countries*. Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated annual pay range of this position for applicants based within the United States is US$70,210to US$108,239 with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.

*Please note that we are currently able to hire in the following countries: Australia, Austria, Bangladesh, Belgium, Brazil, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Ghana, Greece, India, Indonesia, Ireland, Israel, Italy, Kenya, Mexico, Netherlands, Nigeria, Peru, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Uganda, United Arab Emirates, United Kingdom, United States of America and Uruguay. Our non-US employees are hired through a local third party Employer of Record (EOR).

We periodically review this list to streamline to ensure alignment with our hiring requirements.

All applicants can reach out to their recruiter to understand more about the specific pay range for their location during the interview process.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at [email protected] or +1 (415) 839-6885.

More information

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About the job

May 3, 2024


70k-108k USD

  1. AE United Arab Emirates
  2. AO Angola
  3. AT Austria
  4. AU Australia
  5. BD Bangladesh
  6. BE Belgium
  7. BF Burkina Faso
  8. BI Burundi
  9. BJ Benin
  10. BR Brazil
  11. BW Botswana
  12. CA Canada
  13. CD Congo - Kinshasa
  14. CF Central African Republic
  15. CG Congo - Brazzaville
  16. CH Switzerland
  17. CI Côte d’Ivoire
  18. CM Cameroon
  19. CO Colombia
  20. CR Costa Rica
  21. CV Cape Verde
  22. CZ Czechia
  23. DE Germany
  24. DJ Djibouti
  25. DK Denmark
  26. DZ Algeria
  27. EE Estonia
  28. EG Egypt
  29. EH Western Sahara
  30. ER Eritrea
  31. ES Spain
  32. ET Ethiopia
  33. FI Finland
  34. FR France
  35. GA Gabon
  36. GB United Kingdom
  37. GH Ghana
  38. GM Gambia
  39. GN Guinea
  40. GQ Equatorial Guinea
  41. GR Greece
  42. GW Guinea-Bissau
  43. HR Croatia
  44. ID Indonesia
  45. IE Ireland
  46. IL Israel
  47. IN India
  48. IO British Indian Ocean Territory
  49. IT Italy
  50. KE Kenya
  51. KM Comoros
  52. LR Liberia
  53. LS Lesotho
  54. LY Libya
  55. MA Morocco
  56. MG Madagascar
  57. ML Mali
  58. MR Mauritania
  59. MU Mauritius
  60. MW Malawi
  61. MX Mexico
  62. MZ Mozambique
  63. NA Namibia
  64. NE Niger
  65. NG Nigeria
  66. NL Netherlands
  67. PE Peru
  68. PL Poland
  69. RE Réunion
  70. RW Rwanda
  71. SC Seychelles
  72. SD Sudan
  73. SE Sweden
  74. SG Singapore
  75. SH St. Helena
  76. SL Sierra Leone
  77. SN Senegal
  78. SO Somalia
  79. SS South Sudan
  80. ST São Tomé & Príncipe
  81. SZ Eswatini
  82. TD Chad
  83. TF French Southern Territories
  84. TG Togo
  85. TN Tunisia
  86. TZ Tanzania
  87. UG Uganda
  88. US United States
  89. UY Uruguay
  90. YT Mayotte
  91. ZA South Africa
  92. ZM Zambia
  93. ZW Zimbabwe mascot